Executive Assistant

Job Description

Job Description Description:

About Us:
eSimplicity is modern digital services company that delivers innovative federal and commercial IT solutions designed to improve the health and lives of millions of Americans while defending our national interests. eSimplicity's people-centric approach aims to transform the American healthcare experience through innovative technologies. Our team’s experience spans various federal civilian customers on diverse projects across its core competencies. We prioritize protecting our community by aiding the government’s cloud migration, prototyping artificial intelligence models to identify fraudulent Medicare claims, and accelerating data report delivery for healthcare providers to improve quality of care for patients.

Position Overview:

We're looking for an Executive Assistant who will provide administrative support to members of our executive team, ensuring their schedules are meticulously managed and all meetings are effectively coordinated. This role involves handling a wide range of communications, both internal and external, to maintain smooth and efficient operations. By taking charge of day-to-day administrative tasks, the Executive Assistant will enable our executives to concentrate on strategic initiatives and high-value activities. Additionally, this position requires assisting with various projects, ensuring that all tasks are completed accurately and on time.

Responsibilities:
Calendar Management: Schedule and organize meetings, appointments, and events while ensuring all relevant details and attendees are included.
Email Management: Filter, organize, and respond to emails on behalf of the executives, prioritizing urgent communications.
Travel Coordination: Arrange travel plans, including flights, accommodations, and itineraries, ensuring efficiency and cost-effectiveness.
Task Delegation: Assign tasks to team members or external resources as needed and monitor progress to ensure timely completion.
Document Preparation: Create, edit, and manage documents, presentations, and reports, ensuring accuracy and professional formatting.
Meeting Support: Prepare agendas, take minutes, and follow up on action items, managing logistics for off-sites and other events.
Personal Assistance: Handle personal errands and tasks to free up executive time for business-critical activities.
Project Management: Assist with the planning and coordination of projects to ensure they are completed on time and within scope.
Research: Conduct research to provide executives with necessary information for decision-making.
Financial Management: Manage invoices, expenses, and budgeting tasks efficiently.
Strategic Planning: Plan and prepare for recurring business rhythm meetings and conduct calendar reviews to ensure proactive and strategic scheduling.
Communication Coordination: Coordinate communications between executives and internal/external stakeholders, using discretion to prioritize and resolve scheduling conflicts.
Requirements:

Required Qualifications:
Bachelor’s degree in Business Administration, Communications, or a related field.
7+ years of experience as an executive assistant or in a similar role.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite, and other productivity tools.
Ability to work independently and handle confidential information with discretion.
Strong problem-solving skills and attention to detail.
Ability to manage multiple tasks and prioritize effectively.
Local to DC, Maryland, and Northern Virginia area.
Preferred Qualifications:
Proficiency in Slack or similar tools
eSimplicity supports a remote work environment operating within the Eastern time zone so we can work with and respond to our government clients. Expected hours are 9:00 AM to 5:00 PM Eastern unless otherwise directed by your manager.

Occasional travel for training and project meetings. It is estimated to be less than 25% per year.

Benefits:
We offer a highly competitive salary, full healthcare benefits and a flexible leave policy.

Equal Employment Opportunity:
eSimplicity is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, age, status as a protected veteran, sexual orientation, gender identity, or status as a qualified individual with a disability.

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