Executive Assistant / Administrative Coordinator

World Class Shuttle (ground transportation) and World Class Parking (valet & garage management) are seeking a reliable and organized Executive Assistant / Administrative Coordinator to support executive leadership and assist with daily administrative operations. This role focuses on coordination, communication, and administrative support. It is ideal for someone looking to grow in operations.

Key Responsibilities:

• Provide administrative and scheduling support to executive leadership
• Assist with preparing quotes and proposals for transportation requests and parking events
• Support dispatch operations and scheduling coordination
• Monitor and route incoming CharterUp bid emails and calls within required timeframes
• Assist with payroll coordination (data entry and reporting support only)
• Help maintain employee records and onboarding paperwork
• Track permits and compliance documentation 
• Support general day-to-day office and operational tasks

Qualifications:

• 2+ years in administrative or executive support roles
• Strong organization, communication, and follow-up skills
• Comfortable handling time-sensitive requests
• Proficient in Microsoft Office or Google Workspace

What We Offer:

• $50,000- annual salary
• Paid time off and holidays
• Growth opportunities within expanding companies

World Class Shuttle and World Class Parking are equal opportunity employers.