Executive Assistant - Administrative Resource Center (ARC)

Job Posting Template

About the Role:

We are seeking a dedicated support professional to join our Global Investment Banking team as part of the Global ARC. This role provides critical administrative and operational support to investment banking professionals while offering exposure to a fast-paced, high-impact environment. As a Global ARC Associate (AAIII or EA), you will play a key role in supporting deal activity, managing complex requests, and strengthening internal and external relationships. Baird is proud to be a Fortune Best Place to Work for over 20 consecutive years, offering high-touch mentoring, robust learning opportunities, and long-term career paths within a collaborative and inclusive culture.

This position allows working from home. We provide the necessary equipment, collaboration tools and resources to ensure a productive remote work environment. Second shift availability strongly preferred.

The Impact You'll Make

• Provide day-to-day administrative and operational support to a team of junior investment banking professionals
• Arrange and manage domestic and international travel, ensuring compliance with firm policies
• Prepare, process, and track expense reports with a high degree of accuracy and attention to detail
• Maintain data integrity through precise system entries and routine data clean-ups
• Manage complex calendars and competing priorities while maintaining organizational excellence
• Serve on a rotational intake schedule to accept, log, and enter new job tickets
• Act on behalf of bankers to initiate and monitor IT or HR requests
• Manage a high volume of incoming requests while maintaining operational efficiency
• Liaise with Hospitality and Conference Services to coordinate internal and external meetings and events
• Provide coverage for ARC and onsite assistants during planned and unplanned absences
• Communicate effectively with ARC leadership, onsite support staff, and bankers via email, Teams, and Zoom
• Participate in ARC All-Hands meetings, 1:1s, and performance conversations to support engagement and development

What You'll Bring to Baird

• High school diploma or equivalent required
• 1-5 years of executive or administrative assistant experience (financial services experience preferred)
• Proficiency in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint
• Experience with travel and expense systems (Concur preferred)
• Familiarity with CRM platforms (Salesforce preferred)
• Experience using ticketing systems (Engage preferred)
• Experience with AI scheduling tools (preferred)
• Strong written and verbal communication skills
• High attention to detail with strong organizational and problem-solving abilities
• Ability to adapt quickly and thrive in a high-energy, results-driven environment
• Collaborative mindset with strong judgment and learning agility

Compensation and Benefits:

• $60-80k, non-exempt, hourly role.
• Bonus potential of up to 8.5% of base salary with upward potential as experience increases with the team

• You'll have the opportunity to advance your career while enjoying our comprehensive benefits designed for your life, career and future.

*Compensation and bonus are commensurate with experience, performance, and/or office profitability

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