Executive Assistant Affiliate

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This position is in our office located at:

2000 Joseph E. Sanker Blvd

Cincinnati OH 45212

NO WEEKENDS, NO EVENINGS, NO HOLIDAYS

We offer competitive pay as well as PTO, Holiday pay, and comprehensive benefits package!

 
Benefits:

· Health insurance

· Dental insurance

· Vision insurance

· Life Insurance

· Pet Insurance

· Health savings account

· Paid sick time

· Paid time off

· Paid holidays

· Profit sharing

· Retirement plan

GENERAL SUMMARY

The Executive Assistant Affiliate is responsible for providing administrative and clerical assistance to the assigned Executive officer and/or Executive team with daily activities and projects, performing a wide variety of complex clerical functions. This position supports Urology Affiliates, an affiliate of Solaris Health, and may involve coordination across affiliate-specific operations.

ESSENTIAL JOB FUNCTION/COMPETENCIES

Responsibilities include but are not limited to:

• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people within the affiliate structure.
• Maintains travel arrangements and appointment calendar for Executives and Physicians. Arranges appointments, meetings, and conferences. Contacts the appropriate persons to attend.
• Attends meetings or conferences as assigned and reports on major points and actions involved to be taken.
• Attends monthly board meetings and takes minutes for affiliate leadership.
• Handles a variety of matters involving contact with various staff, board members, medical committees, government agencies, and the public.
• Composes correspondence and disseminates to appropriate individuals. Answers phones.
• Prepares various documents and handles confidential matters in accordance with clinic and affiliate rules and procedures.
• Maintains patient confidentiality.
• Enhances communications by consistently displaying excellent customer service skills in behavior and attitude.
• Performs other position-related duties as assigned.
• Employees shall adhere to high standards of ethical conduct and comply with all applicable laws and regulations, including the Solaris Health Code of Conduct and all national and affiliate policies; maintain confidentiality of patients' protected health information; immediately report any suspected concerns and/or violations; and complete Annual Compliance Training in a timely manner.

CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS

• N/A

KNOWLEDGE | SKILLS | ABILITIES

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong problem-solving skills.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Ability to work independently and manage deadlines.
• Ability to competently use Microsoft Office, including Word, PowerPoint, Excel, and Outlook.

EDUCATION REQUIREMENTS

• High School Diploma or equivalent required.
• Bachelor’s degree in Business Administration or related field preferred.

EXPERIENCE REQUIREMENTS

• At least four years of related experience required.

REQUIRED TRAVEL

• N/A

PHYSICAL DEMANDS

Carrying Weight Frequency

1-25 lbs. Frequent from 34% to 66%

26-50 lbs. Occasionally from 2% to 33%

Pushing/Pulling Frequency

1-25 lbs. Seldom, up to 2%

100 + lbs. Seldom, up to 2%

Lifting - Height, Weight Frequency

Floor to Chest, 1 -25 lbs. Occasional: from 2% to 33%

Floor to Chest, 26-50 lbs. Seldom: up to 2%

Floor to Waist, 1-25 lbs. Occasional: from 2% to 33%

Floor to Waist, 26-50 lbs. Seldom: up to 2%