Executive Assistant & Business Development Coordinator

Who We Are

Fervor is a marketing firm that uses our trade to impact the world for good. As we continue to grow, we’re seeking a dynamic, proactive Executive Assistant & Business Development Coordinator to help streamline our operations while also driving new client opportunities. This role is perfect for someone who thrives in both organization and business development, blending administrative excellence with a sales-minded approach.

Who You Are

You are highly organized, detail-oriented, and thrive in a fast-paced environment. You enjoy solving problems before they arise, keeping things running smoothly, and making sure nothing falls through the cracks. At the same time, you have an entrepreneurial mindset—researching, networking, and identifying new opportunities to help grow the business.

What You’ll Do

Executive Support (50%)

• Manage and optimize the CEO’s calendar, ensuring efficient scheduling and prioritization.
• Handle email management, flagging urgent messages and drafting responses as needed.
• Coordinate travel arrangements and logistics for meetings, events, and speaking engagements.
• Leverage AI to automate and clarify workflows.
• Manage speaking engagements (both finding new opportunities and managing the inflow of existing requests).
• Manage consulting workflows.
• Prepare meeting agendas, take notes, and track follow-up actions.
• Assist with internal communications, ensuring alignment with key stakeholders.
• Help maintain an organized system for key documents, contacts, and operational workflows.
• Aid in managing The Bonhoeffer space booking and communications as needed.
• Assist with personal support items as needed.

Business Development & Outreach (50%)

• Identify and research potential clients, partners, and speaking opportunities.
• Conduct LinkedIn research and outreach to strategic prospects.
• Assist in preparing presentations, proposals, and marketing materials.
• Coordinate follow-ups with potential leads and track outreach efforts.
• Manage the logistics of securing and coordinating speaking engagements.
• Maintain CRM (currently Hubspot) records and track business development initiatives.

• Experience: 3+ years in an executive assistant, business development, or sales support role (or a combination of these).
• Initiative: A self-starter mentality with the ability to take ownership of tasks and run with them.
• Strong Communication: You’re comfortable drafting emails, making calls, and engaging with high-level professionals.
• Organizational Excellence: Detail-oriented, deadline-driven, and capable of juggling multiple priorities.
• Tech-Savvy: Experience with tools like Google Workspace, LinkedIn, CRM systems like Hubspot, project management systems like Asana (or similar).
• Marketing/Sales Awareness: A strong understanding of business development processes, prospecting, and supporting relationships.

• Purpose-Driven Work: We’re here to create impact through marketing that matters.
• Growth & Learning: This is an opportunity to work closely with leadership, gaining exposure to both executive operations and business development.

• This is role is 30 hours per week, pay commensurate with experience.
• We utilize a hybrid work schedule, working regularly from our office in Kansas City, MO.
• Group health insurance plans.
• Fervor fully pays for employee dental, vision, group life insurance, short term disability and long term disability insurance for the employee.
• A Safe Harbor 401(K) plan with a company contribution of 3%.
• Pro-rated PTO benefit for part-time employees.