Executive Assistant & Office Manager

Do you want to make a difference in the lives of families facing homelessness?  Do you thrive in fast-paced environments where organization, anticipation, and excellence make the difference between good and exceptional? Are you energized by supporting visionary leaders and helping maximize their impact? Door of Hope, a Christian nonprofit that serves families facing homelessness, is looking for an Executive Assistant to the Chief Executive Officer (CEO) & Development (fundraising) Team to provide high-level support to our executive leadership team. 

In this role, you will support the CEO and Chief Development Officer (CDO), ensuring they operate at maximum effectiveness. With a strong focus on donor engagement, board coordination, and executive priorities, you will play a critical role in removing logistical barriers so leadership can focus on relationships, strategy, and mission impact. 

Deadline to apply: May 31, 2026

Hours 

• 40 hours/week, occasional overtime  
• 4 days in-person, 1 day from home (preference will be considered, but not guaranteed as schedule is based on office coverage needs) 

Responsibilities 

Office Manager – 50% of role 

• Create a welcoming, professional, and supportive environment at Door of Hope’s main office for staff and guests (including clients, donors, and Board members) 

Primary Receptionist 

• Manages front door operations (front door intercom and buzz-in system) prioritizing a warm welcome to guests and safety of staff; professionally respond to phone calls and emails, and processes mail and packages 

General Office Support 

• Keep our office running smoothly by maintaining an orderly office environment, keeping office supplies in stock and storage spaces across office site well-organized, managing parking passes, and liaising with landlord regarding facilities issues 

General Troubleshooting 

• Answer general staff and guest inquiries 

Executive Assistant – 50% of role 

Donor Engagement Execution & Coordination 

• Execute on donor engagement plans by ensuring all CEO/CDO-donor touchpoints are scheduled, prepared, coordinated, tracked and followed through with excellence.  
• Draft and coordinate donor communications on behalf of CEO/CDO.  
• Conduct and coordinate prospect research and donor briefings to support effective engagement. 

Board Coordination 

• Lead coordination of board meetings, including scheduling, logistics, materials, communication, and follow-through.  
• Draft board reports and communication on behalf of CEO. 

Administrative Coordination & Leadership Support 

• Manage up to CEO and CDO, proactively tracking next steps and ensuring no commitments or opportunities stall.  
• Capture meeting notes and translate them into clear next steps, ensuring accountability and forward momentum.  
• Coordinate CEO’s staff and community engagement and support organization-wide initiatives.  
• Manage expense reporting, scheduling, technology needs and administrative workflows to remove friction and maximize leadership effectiveness. 

Qualifications 

• 3–5+ years supporting senior executives.  
• Exceptional written communication skills.  
• Strong organizational, project management and people skills.  
• High discretion with confidential information.  
• Excellent computer skills including MS Office Suite.  
• Experience with CRM systems preferred (Salesforce).  
• Design savvy and experience with Canva and PowerPoint preferred. 

Compensation & Benefits  

Expected compensation: $27-32/hour, depending on experience  

Competitive benefits package including: 

• Paid PTO: 12 sick days, 13 holidays, 10 vacation days (increases over tenure), 5 jury duty days, up to 5 bereavement days 
• Health Insurance: we cover 100% of your premium on our Kaiser Gold HMO, Anthem Gold HMO Plans (PPO Plan is available as a buy-up option) 
• We cover 50% of your dependents’ premium for our health insurance plan 
• Employer contribution to employee’s dental and vision premiums 
• Therapy Subsidy  
• 403(b): 3% dollar-for-dollar match 

Character (Do you embody Door of Hope’s four core values?)  

Christ-centered, expressed through:  

• Faith: We have an active and personal relationship with Jesus Christ.  
• Calling: Out of a sense of calling, we go above and beyond to meet our mission. 
• Character: We demonstrate the character of Christ toward colleagues and families. 

Empowering, expressed through:  

• Trust: We trust one another, believe in one another, and give each other the freedom to take risks. (Mistakes are learning opportunities.)  
• Accountability: We nurture God-given strengths through coaching and accountability. 

Holistic, expressed through:  

• Whole Person: Our emotional, spiritual and personal well-being matter to one another. 
• Whole Organization: We are on one team with one mission. (We don’t do silos.) 

Relationship, expressed through:  

• Family: We love, celebrate, and pray with one another.  
• Reconciliation: We manage conflict, practice vulnerability, and pursue diversity with honesty and grace.