Executive Assistant and Office Manager

Benefits:

401(k)

401(k) matching

Competitive salary

Dental insurance

Employee discounts

Free food & snacks

Health insurance

Paid time off

Profit sharing

Training & development

Vision insurance

About the job

NO RECRUITERS PLEASE

Role Description

The Executive Assistant and Office Manager is a full-time hybrid role located in Boston, MA, with flexibility for some remote work. The successful candidate will work in a multi-varied role to maximize organizational efficiency and productivity. The Executive Assistant and Office Manager will be the right hand to the CEO — able to anticipate needs, think critically, offer solutions to problems, and conserve the CEO’s time through effective prioritization. Confidentiality and understanding of the importance of working in the office of the CEO of utmost importance.

Job Responsibilities

Streamline processes and set up procedures to optimize the CEO’s time; act as a liaison between her clients, prospects, and employees.

Perform gatekeeping and calendar-management functions to stay ahead of the CEO’s schedule and anticipate her needs.

Support finance projects by preparing reports, credit card statement reconciliations; compiling expense receipts, and other tasks as needed.

Interface with HR Business Partner to coordinate and address HR and benefits issues; onboard/off-board employees; track PTO.

Support marketing and business development teams on event coordination and scheduling.

Take ownership of various aspects of business operations, addressing issues and business needs as they arise. Examples include disputing Amex charges, depositing checks, etc.

Handle all office management responsibilities.

Required Skills

Minimum 5 years of experience.

Working knowledge of Microsoft Office (PowerPoint/Excel).

Strong ability to closely manage and monitor scheduling for busy CEO.

Must be a detail-oriented self-starter with a demonstrated ability to take action and make things happen.

Impeccable managerial and interpersonal skills.

Experience working with senior leadership teams.

Manage travel arrangements.

Strong time management skills.

Embrace and proactively manage ever-changing priorities.

Excellent written and oral communication skills as well as a strong proofreading ability.

Desire to learn and willingness to do whatever it takes to maintain successful client relationships.

Ability to develop and manage plans to complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and adjusting plans as needed.

Improve operational efficiency by studying, evaluating, and re-designing processes; then implementing change.

Unflappable personality.

Company Description

LaVoieHealthScience is an industry leader in strategic communications programs that integrate public and investor relations, marketing, and communications. Our focus is on building value for health science innovations. With over 20 years of industry-tested counsel, we bring a proven track record of designing and executing creative programs that effectively position and engage key stakeholders, with measurable return on investment. Our specialization includes public health & wellness, biotech & pharma, medical technology and device markets, with a keen focus on strategic communications for the C-suite.

https://lavoiehealthscience.com

Benefits

Benefits include but are not limited to:

Medical, Dental, Vision

401K with company match

Group Life and AD&D insurance

Hybrid schedule

Continuing education allowance

Breakfast & Learns / Lunch & Learns

Free investment education sessions

Industry networking events

Corporate retreats

Volunteering — paid time off; event sponsorship

Team meals, happy hours, and celebrations

Discount programs

Referral bonuses

Flexible work from home options available.

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