Executive Assistant & Office Manager (Onsite NYC)

Tasks

Location

New York City, USA (100% Onsite)

Salary

Competitive Salary

About the Opportunity

A fast-growing startup ecosystem organization is seeking an Office Manager & Executive Assistant to support daily office operations and provide direct executive support to leadership. This is an exciting opportunity to work alongside founders, entrepreneurs, and high-performing professionals in a dynamic and fast-paced environment.

Key Responsibilities

Office Management

• Maintain a professional, organized, and welcoming office environment
• Manage office supplies, snacks, beverages, and kitchen inventory
• Ensure meeting rooms and common areas are always ready for guests and internal meetings
• Handle incoming mail, deliveries, and package coordination
• Liaise with vendors, building management, cleaning services, and other external providers
• Manage booking schedules for shared office spaces and resources
• Support day-to-day operational needs across the team

Executive Assistant Support

• Manage leadership calendars, scheduling, and meeting coordination
• Arrange domestic and international travel, accommodations, and itineraries
• Assist with administrative tasks, appointments, and personal errands when required
• Track action items, deadlines, and follow-up activities
• Support inbox management, document preparation, and research tasks
• Coordinate logistics for meetings, visitors, and external stakeholders

Requirements

Must-Have

• Proven experience in Office Management, Executive Assistant, Administrative Support, or similar roles
• Excellent organizational and multitasking skills
• Strong attention to detail and ability to prioritize effectively
• Excellent communication and interpersonal skills
• Ability to work independently and proactively solve problems
• High level of professionalism, discretion, and emotional intelligence
• Willingness to work fully onsite in New York City

Preferred Qualifications

• Experience in startups, coworking spaces, hospitality, events, or similar fast-paced environments
• Experience supporting founders, executives, or leadership teams
• Comfortable working in highly collaborative teams
• Interest in startups, entrepreneurship, innovation, or emerging technologies

Ideal Candidate

You thrive in high-energy environments, enjoy supporting ambitious teams, and take ownership of tasks without requiring constant direction. You are resourceful, detail-oriented, and enjoy helping an organization operate smoothly and efficiently.

Benefits

Why Join?

• Work closely with successful founders, entrepreneurs, and industry leaders
• Gain exposure to a wide range of innovative startups and emerging technologies
• Join a high-performance team where your impact is visible and valued
• Build a powerful professional network and accelerate your career growth
• Opportunity to develop broad operational, executive support, and business management skills

Work Arrangement

• Full-time
• 100% Onsite in New York City
• Relocation candidates may be considered