Executive Assistant & Project Coordinator-Princeton, NJ.

# Executive Assistant \u0026 Project Coordinator (Project Management)\n\nLocation: Princeton, NJ, US\n\nOn-site\n\nThis role provides high-level executive support while also coordinating day-to-day project management activities that keep cross-functional work on track. The Executive Assistant \u0026 Project Coordinator serves as a key connector across the different departments\u2014driving clear communication, strong organization, and on-time delivery of commitments. The role manages complex calendars and travel, prepares executive-ready communications, and supports project execution by tracking timelines, resources, documentation, and action items project start to deployment.\n\n## Your Key Responsibilities\n\n * Executive support: Manage complex calendars (schedule, confirm, adjust, and prepare appointments), organize global distribution lists, anticipate needs, and act with discretion and urgency.\n\n\n * Meetings \u0026 communications: Plan and coordinate internal and global meetings; prepare agendas and pre-reads; attend meetings as needed, capture minutes, and publish action items with owners and due dates.\n * Travel \u0026 expenses: Arrange international travel and accommodations regularly; prepare and reconcile expense reports; support visit logistics and on-site agendas.\n * Project coordination / brief management: Track the flow of specific project briefs and from intake to completion; confirm scope, maintain timelines, participants, and resourcing; escalate risks and issues early.\n * Systems, data and email management: Maintain accurate project and team records (cross-reference databases, Project Master, supplier files, sharepoint sites, email distribution lists). Coordinate, draft and edit presentations and email correspondence for review.\n * Procurement and vendor support (SAP): Create purchase orders, onboard new suppliers, and manage follow-ups to completion and approvals.\n\n\n\nWe offer\n\n * Unique career paths across health, nutrition and beauty - explore what drives you and get the support to make it happen\n\n\n * A chance to impact millions of consumers every day \u2013 sustainability embedded in all we do\n * A science led company, cutting edge research and creativity everywhere \u2013 from biotech breakthroughs to sustainability game-changers, you\u2019ll work on what\u2019s next\n * Growth that keeps up with you \u2013 you join an industry leader that will develop your expertise and leadership\n * A culture that lifts you up \u2013 with collaborative teams, shared wins, and people who cheer each other on.\n * A community where your voice matters \u2013 it is essential to serve our customers well.\n\n\n\nYou Bring\n\n * Associate\u2019s degree with relevant experience or Bachelor\u2019s degree preferred. 2\u20135 years of experience in an Executive Assistant role or similar senior administrative position supporting leaders. Bilingual in French a plus.\n * Experience with SAP (purchase orders, supplier setup, follow-ups) and/or pricing or project tracking systems (e.g., Project Master).\n * Prior experience coordinating project/brief workflows (timelines, samples, documentation, and deliverables) in a commercial or client-facing environment.\n\n\n * Self-starter with ability to work both independently/autonomously and in collaboration with various individuals across a diverse range of cultures and backgrounds. Strong communication, planning, and organizational skills; proven ability to coordinate across functions and levels\n\n\n * Demonstrated ability to manage multiple priorities in a fast-paced environment with strong attention to detail. Feels confident and comfortable to ask questions for clarification.\n * Extreme proficiency with Microsoft 365 tools, especially Outlook, Teams, Excel, PowerPoint, and Word. Demonstrated proficiency and comfortable using social media (Instagram), AI/digital tools (copilot, chatgpt, etc.)\n\n\n\nThe salary scale provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant\u2019s job-related skills, experience, relevant education, or training, and primary work location. Salary: $75,000-$85,000 \n \nIn addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements. \n \nAbout dsm-firmenich\n\nAt dsm-firmenich, we don\u2019t just meet expectations \u2013 we go beyond them. \n\nJoin our global team powered by science, creativity, and a shared purpose: to bring progress to life.\n\nFrom elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions \u2013 every single day. Whether it\u2019s fragrance that helps you focus, alternative meat that\u2019s better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere.\n\nAnd while you\u2019re making a difference, we\u2019ll make sure you\u2019re growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They\u2019re essential to our future. \n\nBecause real progress only happens when we go beyond, together.\n\nDEI and equal opportunity statement\n\nAt dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work \u2013 and that\u2019s exactly the kind of culture we\u2019re building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong.\n\nWe\u2019re proud to be an equal opportunity employer, and we\u2019re serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we\u2019re committed to reflecting the world we serve.\n\nWe welcome candidates from all backgrounds \u2014 no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you.\n\nAnd if you have a disability or need any support through the application process, we\u2019re here to help \u2013 just let us know what you need, and we\u2019ll do everything we can to make it work.\n\nAgency statement \n\nWe\u2019re managing this search directly at dsm-firmenich. If you\u2019re applying as an individual, we\u2019d love to hear from you. We\u2019re not accepting agency submissions or proposals involving fees or commissions for this role.\n