Executive Assistant & Project Manager

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Our Team, Your Impact

Job Summary: The Executive Assistant & Project Manager provides high-level administrative, operational, and project coordination support to site leadership. This role serves as a central point of coordination across the site, ensuring efficient execution of leadership priorities, operational initiatives, site communications, contractor and vendor activities, onboarding processes, and employee engagement programs. 

The position partners closely with leaders across Operations, Manufacturing, Engineering, Facilities, EHS, Quality, and other functions to drive execution of site goals, coordinate cross-functional projects, and maintain efficient site operations. 

Essential Duties & Responsibilities: 

• Executive & Administrative Support 
  
  
  
  • Provide direct administrative support to site leadership and functional leaders.  
  
  
  • Coordinate calendars, meetings, agendas, meeting minutes, and action item tracking.  
  
  
  • Prepare presentations, reports, dashboards, and communications for leadership meetings.  
  
  
  • Support travel arrangements, conference registrations, and expense reporting.  
  
  
  • Manage office supply ordering and general administrative requests.  
  
  
  • Coordinate recognition activities, site events, and leadership communications. 
  
  
  
  

• Project Management & Site Initiatives 
  
  
  
  • Coordinate site projects from initiation through completion.  
  
  
  • Develop and maintain project schedules, timelines, action item trackers, and status reports.  
  
  
  • Facilitate project meetings and cross-functional follow-up activities.  
  
  
  • Track project risks, dependencies, and escalation items.  
  
  
  • Assist project owners with documentation, communications, and stakeholder management.  
  
  
  • Support capital projects, facilities initiatives, operational improvements, and site-wide programs.  
  
  
  • Prepare project updates and metrics for leadership review. 
  
  
  
  

• Site Operations Coordination 
  
  
  
  • Serve as a key point of contact for site operational support activities. 
  
  
  • Support site readiness activities for inspections, audits, leadership visits, and special events. 
  
  
  • Facilitate communication and coordination between departments regarding facilities projects and support services activities. 
  
  
  • Assist with implementation of process improvements and operational excellence initiatives. 
  
  
  • Coordinate with end users, Procurement, suppliers, and stockroom providers to support efficient ordering and replenishment processes for laboratory and operational materials. 
  
  
  
  

• Contractor & Vendor Management 
  
  
  
  • Coordinate onboarding of contractors, consultants, and temporary personnel. 
  
  
  • Coordinate vendor visits and site logistics. 
  
  
  • Assist with purchase requisitions, quotes, invoices, and vendor communications. 
  
  
  
  

• Business Systems Support 
  
  
  
  • Perform administrative support and data management activities within electronic data management systems. 
  
  
  • Support work order administration, data entry, reporting, and metric generation. 
  
  
  • Assist with maintaining accurate operational records and documentation. 
  
  
  • Prepare dashboards and reports supporting operational performance reviews. 
  
  
  • Identify data discrepancies and support continuous improvement efforts. 
  
  
  
  

• Employee Engagement & Culture 
  
  
  
  • Organize team-building events, community/volunteering activities, and site engagement programs. 
  
  
  • Support onboarding activities for new employees. 
  
  
  • Partner with leadership to promote a positive and engaged workplace culture. 
  
  
  
  

Your Skills and Experience

Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered. 

Education:

• High School Diploma required


• Bachelors degree preferred 

Experience:

• A minimum of 2 years of experience in an administrative environment, executive support, project coordination, business operations or related roles.


• Experience supporting senior leaders in a fast-paced environment.  


• Experience managing multiple priorities and cross-functional projects simultaneously.  


• Experience within pharmaceutical, biotechnology, manufacturing, engineering, or regulated environments preferred. 

How We’ll Take Care of You

We offer a competitive benefits package, including: 
•    Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls. 
•    Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan. 
•    Time Off: Paid Time Off including vacation, sick/safe time, caretaker time and holidays. 
•    Life and Disability Protection: Company paid Life and Disability insurance. 
•    Additional benefits include, but are not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more.  

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Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, genetic information, marital status, sexual orientation, gender identity or expression, ancestry, national or ethnic origin, citizenship status, military status or status as a disabled or protected veteran, or any legally recognized status entitled to protection under applicable federal, state, or local laws.  

Please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience. Request a reasonable accommodation by sending an email to [email protected] with the nature of your request and your contact information. Only inquiries concerning a request for a reasonable accommodation will be responded to from this email address. 

Important notice to Employment Agencies - Please Read Carefully 

Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities.  All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.