Executive Assistant- Buildings

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

 

We are seeking top-tier talent to join our Buildings division and deliver innovative projects in the healthcare, education, hospitality, recreational, entertainment, retail, commercial office, mixed-use, multi-family residential and light industrial sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.



 

 About the Role

At Graham, the Executive Assistant is a trusted partner to senior leadership and a key representative of the executive office. This role requires exceptional judgment, emotional intelligence, confidentiality, and proactive support. The Executive Assistant serves as a strategic thought partner, a reliable “go‑to” resource, and a people leader—ensuring the executive can focus on priorities while the business runs smoothly.

As an Executive Assistant at Graham, you will:

• Act as a trusted partner and extension of the executive, embodying Graham’s purpose and core values


• Meet regularly with executive leadership to align priorities and proactively structure time


• Apply emotional intelligence and strong interpersonal skills to anticipate needs


• Maintain strict confidentiality and discretion across all executive matters


• Build and maintain trusted relationships with internal and external stakeholders on behalf of the executive


• Proactively manage complex Outlook calendars, anticipating conflicts and prioritizing requests


• Protect and carve out dedicated time for planning, strategy, and reflection


• Keep executives informed of upcoming priorities and commitments


• Collaborate closely with other Executive Assistants to coordinate high‑priority meetings


• Draft, edit, and finalize executive‑level correspondence and communications


• Prepare presentations, meeting materials, and communication packages in advance of meetings


• Engage with senior leaders and external contacts professionally and effectively


• Plan and coordinate departmental and team events end‑to‑end, including logistics, contracts, catering, and setup


• Partner with the Corporate Events Manager to support large‑scale, companywide events


• Manage thoughtful and efficient travel planning, scheduling, and communications


• Ensure travel arrangements support the purpose of the trip while allowing space for decision‑making and work


• Prepare, code, and submit monthly expense reports


• Support reconciliation and forecasting for executive office budgets


• Serve as a mentor to administrative peers, delegating appropriately and supporting skill growth


• Inspire learning and development within the admin team to prepare others for future career opportunities


• Execute and support special projects, including research, reporting, data preparation, and follow‑up


• Attend meetings to capture notes, decisions, and action items


• Manage document organization and filing (electronic and manual)


• Recommend and implement process improvements as needed

Qualifications & Experience:

• Bachelor’s degree preferred


• 4+ years of experience providing executive‑level administrative support


• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)


• Strong technology skills, including video conferencing and remote work tools


• Proven ability to partner effectively with leaders at all levels


• Exceptional written and verbal communication skills


• Highly organized, detail‑oriented, and adaptable in a fast‑paced environment


• Self‑starter with strong prioritization and multitasking abilities


• Reliable, punctual, and collaborative


• Demonstrated people leadership or mentorship experience

Compensation and Benefits:

• Pay range: 90k-105k


• Opportunity for ownership and increased income through dividends and share equity increases


• Excellent Health & Dental benefits plan, Vision, and Flex Plan


• 401(k) savings plan with employer matching upon eligibility


• 2.5% regular earnings banked as vacation


• Professional and career development opportunities
   

What we can offer you:

• Strong commitment to safety in the workplace


• Grounded and family-oriented workplace in a progressive environment that is at the forefront of a fast-evolving business sector


• Commitment to the training and wealth of opportunities for career development across job categories, project types and locations around North America
   

If this sounds like you, then Graham may be the right fit. Apply today.
 

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.
 

Applicants with disabilities will be accommodated if you are unable to apply online.
 

No unsolicited resumes or phone inquiries from agencies, thank you.