Executive Assistant Business Partner

Manages calendar of the executive and daily work with some instruction from others. Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices. Engage and collaborate with the immediate team & internal partners. May act as a delegate for the executive when reviewing and approving expense reports Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team Collaborate regularly with peers and internal partners while developing and maintaining strong relationships. 3 years of relevant work experience You're more than an assistant — you're a strategic enabler who ensures leaders can operate at their best. You anticipate needs, create structure out of ambiguity, and thrive on helping teams deliver results through clarity, coordination, and precision. The VP's time and focus are optimized for strategic priorities. OCTO's key operating rhythms (planning, metrics, finance, HR reviews) run predictably and efficiently. Information flow, scheduling, and follow-ups happen seamlessly across teams. The EA is seen as a trusted, proactive partner in driving execution excellence within the Office of the CTO. 8+ years of experience supporting senior executives or technology leaders in large, global organizations. Proven experience in executive operations or strategic administrative roles that involve managing complex priorities and cross-functional coordination. Exceptional organization, time management, and problem-solving skills. Strong communication and interpersonal abilities; can work effectively across leadership levels. Comfortable working with technology and data-driven teams; familiarity with operational reviews or tech cadences is a plus. Advanced proficiency in Microsoft Office and collaboration tools (Outlook, Excel, PowerPoint, SharePoint, Slack, Zoom). Demonstrated ability to exercise discretion, judgment, and confidentiality. Bachelor's degree or equivalent experience.