We are on the lookout for an expert Executive Assistant to join our elite team at CYNET SYSTEMS in Cambridge, MA.
Growing your career as a Full-Time Executive Assistant is an amazing opportunity to develop indispensable skills.
If you are strong in adaptability, decision-making and have the right drive for the job, then apply for the position of Executive Assistant at CYNET SYSTEMS today!
Job Description:
Pay Range: $32.88hr - $37.88hr
Responsibilities:- Manage calendar for VP/CIO including responding to a high volume of scheduling requests and changes, leveraging significant independent judgment to identify and resolve potential conflicts and connect dots, coordinate meeting arrangements, including venue reservations, AV/technology setup, catering, and guest reception.
- Facilitate briefing materials needed for the VIP/CIO daily.
- Arrange travel and prepare expense reports as needed.
- Manage administrative tasks with minimal supervision in a fast-paced environment with competing priorities. Anticipate and resolve a wide range of administrative issues.
- Communicate and liaise with internal and external stakeholders.
- Ability to remain calm and composed in high-pressure situations.
- Scheduling and Briefings.
- Manage calendars, schedule appointments, calls, and complex meetings.
- Prepare materials and briefings based on the day's agenda.
- Coordinate with various constituents to collect necessary materials.
- Maintain accurate paper and electronic files.
- Assist with mail sorting and distribution.
- Events and meetings.
- Assist in organizing events, including town halls and collaborative functions.
- Manage logistics for events involving the VP.
- Reserve space as needed for events and meetings.
- Arrange for catering.
- Set up rooms for hybrid meetings.
- Travel and Expense/Finance:
- Arrange travel.
- Prepare expense reports and reconcile corporate cards.
Basic Qualifications:
- Superior organizational and communication skills.
- Proficiency in MS Office applications and various file formats.
- Experience with Zoom, Slack, internet search engines, and digital platforms.
Additional Qualifications:
- Ability to understand technology and business needs.
- Excellent interpersonal, oral, and written communication skills.
- Strong analytical and problem-solving abilities.
- Capacity to manage multiple tasks under deadlines.
- Discretion in handling confidential information.
- Initiative, resourcefulness, and self-management skills.
- Capacity to influence others positively.
- Energetic, responsive, flexible, and independent work ethic.
- High sense of professionalism, resilience, and the ability to interact with various personalities with grace.
Benefits of working as a Executive Assistant in Cambridge, MA:
● Excellent benefits
● Professional Development Opportunities
● Advantageous package
Salary :
No CV Required
How to get there?
Your email job alert is now active!