We are desiring to recruit a meticulous Executive Assistant - Exempt to join our all-star team at TTI of USA, Inc. in New York, NY.
Growing your career as a Full-Time Executive Assistant - Exempt is an outstanding opportunity to develop vital skills.
If you are strong in time management, decision-making and have the right determination for the job, then apply for the position of Executive Assistant - Exempt at TTI of USA, Inc. today!
Job Description:- We’re seeking a future team member for the role of Capital Markets Broker Dealer Regulatory Reporting Analyst to join our Capital
- Independently completes the full range of advanced administrative activities in support of an Executive Committee (EC) member or a senior executive heading a large complex business unit or function.
- Primarily provides support in completing activities required for the management of multiple teams which are responsible for different but related tasks.
- The incumbent's tasks are highly diverse and of the highest sensitivity, confidentiality and complexity.
- Operates effectively with extensive time management and work method/approach latitude.
- Responsible for daily interaction and management of communication with the assigned EC member's or senior executive's direct reports. Interactions are frequently at the leadership level.
- Displays ability to appropriately interact with leaders inside and outside the organization during significant, frequent interactions.
- A commensurately high level of tact, diplomacy and confidentiality are therefore essential along with the ability to modify communication style to suit the audience.
- Appropriately and effectively addresses issues of the highest complexity escalated to the assigned EC member's or senior executive's office.
- Performs advanced, diversified and confidential administrative duties, requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures.
- Many activities completed fall within the professional track of the discipline supported, including beginning level bookkeeping/ accounting and compliance, among others.
- Schedules meetings and travel arrangements and maintains calendar of appointments for the assigned EC member or senior executive.
- Screens calls and visitors, and resolves inquiries.
- Exercises autonomy in anticipating a diverse range of issues often of the highest complexity and troubleshooting these issues as they arise.
- Typically conducts administrative assignments of the highest complexity, related to the assigned EC member's or senior executive's attendance at or conduct of seminars, workshops, and/or conferences, among others, including production of materials that are highly sensitive in nature, scheduling, logistical arrangements, and liaising with participants, speakers, and vendors.
- Performs a high volume of special, diversified, longer-term projects requiring interaction with multiple teams.
- Conducts research and compiles, analyses and summarizes information for reports and correspondences.
- Leverages own contacts, long-standing relationships and resources, and liaises with senior management on behalf the assigned EC member or senior executive to facilitate information gathering and confirmation of answers.
- Reviews and analyses highly complex data and manages highly complex, sensitive situations.
- Applies discretion to independently triage the full spectrum of requests, questions and problems directed toward the assigned EC member's or senior executive's office, and appropriately prioritizes, addresses and/or identifies the level of urgency and escalates.
- Effectively manages the flow of information to/from the assigned EC member or senior executive, and is authorized to speak on behalf of him/her in certain limited circumstances.
- May be expected to develop correspondences, memoranda and reports on behalf of the assigned EC member or senior executive, and/or reviews those drafted by the EC member's or senior executive's direct reports for accuracy and alignment with the tone and voice of the EC member or senior executive.
- Directly responsible for preparing or liaising with the EC member's/senior executive's direct reports to facilitate the development of budgets and preparation of budget presentations for review and use by the assigned EC member or senior executive.
- Completes all billing and expense activities and resolves associated issues on behalf of the EC member or senior executive.
- No direct reports, directly supports an assigned EC member or senior executive.
- Tact, diplomacy and confidentiality are essential skills based on the level of internal and external contacts.
- Effective collaboration and communication skills are required, including information exchange with internal and external contacts.
- Responsible for facilitating the full range of administrative activities for an Executive Committee (EC) member or a senior executive heading a large complex business unit or function.
- Responsible for the quality and accurate completion of own work as well as effective collaboration with leadership and the EC member's or senior executive's direct reports on behalf of him/her.
- Priority is on daily/weekly work, but will be responsible for executing longer term work/projects as requested.
Additional:- hybrid, 240G st NYC
- Rate Range: 55-60/HR (based on experience)
Benefits of working as a Executive Assistant - Exempt in New York, NY:
● Excellent benefits
● Advancement opportunities
● Attractive packageCompetitive Pay
No CV Required
How to get there?
Your email job alert is now active!