We are searching for a diligent Executive Assistant to join our knowledgeable team at CYNET SYSTEMS in Cambridge, MA.
Growing your career as a Full-Time Executive Assistant is an awesome opportunity to develop relevant skills.
If you are strong in project management, cooperation and have the right mindset for the job, then apply for the position of Executive Assistant at CYNET SYSTEMS today!
Job Description:
Pay Range: $32.88hr - $37.88hr
Responsibilities:- Manage calendar for VP/CIO including responding to a high volume of scheduling requests and changes, leveraging significant independent judgment to identify and resolve potential conflicts and connect dots, coordinate meeting arrangements, including venue reservations, AV/technology setup, catering, and guest reception.
- Facilitate briefing materials needed for the VIP/CIO daily.
- Arrange travel and prepare expense reports as needed.
- Manage administrative tasks with minimal supervision in a fast-paced environment with competing priorities. Anticipate and resolve a wide range of administrative issues.
- Communicate and liaise with internal and external stakeholders.
- Ability to remain calm and composed in high-pressure situations.
- Scheduling and Briefings.
- Manage calendars, schedule appointments, calls, and complex meetings.
- Prepare materials and briefings based on the day's agenda.
- Coordinate with various constituents to collect necessary materials.
- Maintain accurate paper and electronic files.
- Assist with mail sorting and distribution.
- Events and meetings.
- Assist in organizing events, including town halls and collaborative functions.
- Manage logistics for events involving the VP.
- Reserve space as needed for events and meetings.
- Arrange for catering.
- Set up rooms for hybrid meetings.
- Travel and Expense/Finance:
- Arrange travel.
- Prepare expense reports and reconcile corporate cards.
Basic Qualifications:
- Superior organizational and communication skills.
- Proficiency in MS Office applications and various file formats.
- Experience with Zoom, Slack, internet search engines, and digital platforms.
Additional Qualifications:
- Ability to understand technology and business needs.
- Excellent interpersonal, oral, and written communication skills.
- Strong analytical and problem-solving abilities.
- Capacity to manage multiple tasks under deadlines.
- Discretion in handling confidential information.
- Initiative, resourcefulness, and self-management skills.
- Capacity to influence others positively.
- Energetic, responsive, flexible, and independent work ethic.
- High sense of professionalism, resilience, and the ability to interact with various personalities with grace.
Benefits of working as a Executive Assistant in Cambridge, MA:
● Career Growth Potential
● Room for Advancement
● Advantageous package
Salary :
No CV Required
How to get there?
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