We are looking to hire a creative Executive Assistant to join our innovative team at HireTalent in New York, NY.
Growing your career as a Full-Time Executive Assistant is an unparalleled opportunity to develop competitive skills.
If you are strong in teamwork, negotiation and have the right aptitude for the job, then apply for the position of Executive Assistant at HireTalent today!
Job Title: Executive Assistant
Location: New York, NY (Hybrid)
Duration: 7 Months In this role, you will be responsible for overall operations for two executives and their teams in the B2B International Commerce organization at Client. Anticipating the needs of your executives, you will resolve operational and administrative issues before they arise. You will balance competing priorities in a dynamic environment while demonstrating strong organizational skills, attention to detail, and professionalism.
Responsibilities:- Manage and maintain all aspects of executives calendars, including internal and external partner meetings, strategy & hindsight meetings, Global pipeline milestones.
- Coordinate domestic and international travel arrangements for executives including flights & hotel, car service, Our client/Passport applications, dinner reservations, meetings, and itineraries. Update quarterly travel budget tracker.
- Execute logistics for onsite meetings and support at Market Week events. Onsite logistics include space planning, catering, tech support and supplies, partnering with global events, registering, and greeting guests.
- Support with finance projects including supplier setup, creation and tracking of purchase orders, submitting invoices, completing executives expenses.
- Complete HR related tasks including new hire setups, contractors onboarding and tracking, managing departmental org charts and support across teams.
- Liaise and build relationships with cross-functional partners including admins, IT, global events, catering, corporate operations, security, mail room, etc.
- Learn and enforce company policies regarding global travel, expenses, finance, etc., and be able to support team with any questions.
- Complete ad hoc projects in addition to team administrative support including managing distribution lists, planning volunteer or team events, ordering supplies, IT troubleshooting, space planning.
Who You Are- Excel in a professional business environment with competing priorities, deadlines, and frequent changes. Anticipate problems in advance and offers up solutions. Possess good judgement and value confidentiality on all business matters.
- Organized with exceptional attention to detail and desire to consistently achieve thorough and accurate results. Maintain a positive, professional, and enthusiastic attitude.
- Team oriented relationship builder who can excel in a fast-paced environment.
- Proficient computer skills in Microsoft Office Suite and able to quickly learn new systems: OneDrive, Teams, Zoom, Oracle, Visio, etc.
- Skilled in complex international travel management, Visas, and other travel support.
- A minimum of 5 years of administrative experience directly supporting executives.
Benefits of working as a Executive Assistant in New York, NY:
● Opportunity to Make a Difference
● Company offers career progression opportunities
● Competitive salary
No CV Required
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