Executive Assistant III - Get Hired Fast

ABOUT THE JOB (JOB BRIEF)
Provides executive administrative support to Regional Sales Executive; performing diversified administrative and clerical duties as assigned. Often exposed to sensitive or confidential information, the Executive Assistant manages the day-to-day administrative operations, schedules meetings, communicates with internal and external stakeholders and composes written communications and presentations.

ESSENTIAL JOB FUNCTIONS

• Provides diversified administrative support to the leader including scheduling, travel arrangements, and coordination of meetings.
• Serves as a liaison to internal and external stakeholders and interacts with the most senior leaders in the market.
• Prepares confidential and sensitive documentation and correspondence which may be distributed to various internal and external stakeholders.
• Prepares presentations within PowerPoint while sourcing information from other systems and/or databases (i.e. Excel, Word, etc.). Edits and proofreads complex documents for accuracy.
• Effectively formats and manipulates data within Excel while creating and using a variety of formulas.
• Schedules appointments, answers phone calls and provides information to callers; composes and types correspondence; reads and routes incoming emails and other forms of communication.
• Maintains frequently changing calendar(s) and extensive contact lists.
• Consistently follows through on deadlines and projects, taking initiative on all work requests, providing status updates to managers and team as needed.
• Proactively anticipates needs and issues; recommends and acts to proactively resolve challenges.
• Performs other duties and responsibilities as assigned.

REQUIRED QUALIFICATIONS:

• Undergraduate degree in Business related field or equivalent experience
• 5 or more years of experience working with senior executives
• Strong working knowledge of Word, Excel, PowerPoint, Outlook
• Demonstrated problem solving, relationship-building and interpersonal skills
• Strong verbal and written communication skills and ability to work in a team environment
• Excellent attention to detail, organization, and accuracy of work
• With direction, solves problems and anticipates needs
• Proven problem-solving skills with the ability to prioritize in fast-paced, high-pressure environment
• Demonstrated personal leadership
• Handles confidential information with discretion