Executive Assistant - Innovative Company

Executive Assistant Position - Financial Services Firm

Ultimate Staffing is on the hunt for a dynamic Executive Assistant on behalf of our esteemed client, a prominent Financial Services firm based in Fort Lauderdale, FL. We are dedicated to finding a candidate who not only brings a wealth of professionalism and efficiency but also possesses a background in financial services to seamlessly integrate into our client's executive operations.

Your Role

As the Executive Assistant, you will be pivotal in supporting high-level executives, ensuring the smooth and efficient running of daily operations in the Business Development Department. This role acts as a partner to the Director, anticipating needs and proactively handling matters to allow the Director to focus on strategic initiatives and revenue generation activities. This role will also support two regional VPs.

Key Responsibilities

• Comprehensive support to senior executives, streamlining their daily operations.

· Manage the Director's complex calendar, scheduling meetings, conferences, appointments, and travel arrangements.

• Preparing briefing materials, reports, presentations, and other documents for internal and external meetings
• Management of internal and external communication with a high degree of professionalism and confidentiality.
• Preparation and presentation of reports, specifically financial ones, contributing to strategic planning.
• Collaboration with various teams to ensure operational coherence and efficiency.
• Implementation and refinement of organizational systems for maximum efficiency.

Ideal Candidate Profile

• Prior experience in an Executive Assistant role, preferably within the financial services sector.
• Exceptional organizational skills and the ability to prioritize tasks effectively.
• Strong communication abilities and a knack for handling confidential information.
• Proficiency in MS Office, Salesforce and other office management systems.
• A proactive approach to problem-solving with excellent decision-making skills.

Join Us

If you are eager to contribute to a leading firm and possess the requisite experience and skills, we would love to hear from you. Please direct your resume to .

Ultimate Staffing is committed to connecting talented individuals with meaningful opportunities. We look forward to facilitating your next career move.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.