Executive Assistant (Onsite)

Essential Duties & Responsibilities: 

• Assists the C-level Executives with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.  

• Communicates with the general staff on the C-level Executives behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the SLT, and senior management teams. 

• Drafts reports, prepares and coordinates oral and written communication. 

• Manages ad hoc projects from scoping through delivery, coordinating across teams as needed. 

• Supports C-level Executives in his/her external commitments, including service on external boards, committees and other groups. 

• Takes minutes and action items for weekly Executive team meetings. 

• Orders supplies and snacks for the Executive Team. 

Required Skills, Education, Experience: 

• Ability to use judgement and discretion in many situations over significant discussion points relevant to the success of the business. 

• At least 7+ years of experience as an Executive Assistant supporting C-suite Execs. 

• Impeccable written and verbal communication. 

• Extensive experience working with senior executives. 

• Ability to work effectively and positively under pressure with frequent interruptions. 

• Well organized and proactive problem solver who can work independently while interacting well with others. 

• A good humored and amicable person who cares about their work and wants to make a difference. 

Physical Requirements 

Physical activities may occasionally include:  

• Remaining in stationary position, often standing, or sitting for prolonged periods of time.  

• Adjusting or moving objects up to 15 pounds in all directions. 

Physical activities may constantly include:  

• Communicating with others to exchange information. 

• Repetitive motions that may include the wrists, hands and/or fingers. 

• Assessing the accuracy, neatness and thoroughness of work assigned. 

Environmental Conditions may occasionally include:  

• Noisy open office environment