Executive Assistant - Operations

Why join GBRA?

· Competitive salary

· Medical, Dental, Vision, and Life Insurance at no cost to employee

· Texas County & District Retirement system matched 2:1 at retirement

· 12 days of annual leave

· 12 days of sick leave

· Paid Holidays

· 100% company-paid training

· License incentive program

· Educational assistance program

· Safety boot program

· Employee wellness program with gym reimbursement

· Employee recognition events

· Exclusive employee perks & discounts

FLSA STATUS:  Exempt    

PAY RANGE: $56,046.00 - $93,410.00

REPORTS TO:  Executive Manager of Operations    

JOB LOCATION:  2225 E Common St, New Braunfels, TX 78130 

SUMMARY  

This position provides high-level, confidential administrative support to the Executive Manager of Operations. Responsibilities include preparing and submitting required reports to state agencies, processing contracts and permits, compiling operational data, coordinating board materials, and supporting additional Operations leadership as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES    

• Provide administrative guidance and support to the Executive Manager of Operations. 
• Provide assistance and act as backup to the Utility Accounts Assistant.
• Maintain strict confidentiality and professionalism in all interactions and work products. 
• Coordinate with General Counsel staff to prepare board materials. 
• Prepare and submit reports to the TCEQ Water Master and other state agencies.  
• Compile information and complete annual reports for the Texas Water Development Board.  
• Receive, track, and process contracts for agricultural water and boat dock permits.  
• Draft and manage correspondence for the Executive Manager.  
• Manage phone calls, scheduling, and meeting coordination for the Executive Manager.  
• Collaborate positively with GBRA staff and maintain professional working relationships.  
• Maintain an organized and professional workspace.  
• Organize internal and external events or staff meetings. 
• Monitor and help prioritize incoming emails or communications.  
• Coordinate signature routing, approvals, or document workflow processes.  
• Perform additional duties and projects as assigned or as business needs change. 

KNOWLEDGE/SKILLS/ABILITIES  

• Ability to travel within the service area as needed. 
• Strong communication skills, both written and verbal. 
• Ability to read, write, and interpret technical documents. 
• Proficiency with standard office technology and Microsoft 365 applications. 
• Ability to produce accurate, timely work while managing multiple priorities. 
• Strong organizational skills and ability to work independently. 
• Commitment to maintaining confidentiality and professional conduct. 

EDUCATION/CERTIFICATIONS  

• Education: High School Diploma required; some college preferred. 
• Certifications/Licenses: Valid Texas Driver’s License with an acceptable driving record. 

EXPERIENCE AND SPECIAL REQUIREMENTS  

• Minimum of 5 years’ experience as an Executive Assistant or Administrative Assistant.  

MANAGERIAL RESPONSIBILITIES

No. 

PHYSICAL DEMANDS

The physical demands described here are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Standard physical activity, such as periodic standing, walking, sitting, and basic motor skills to operate necessary computer programs.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.