Executive Assistant - Operations

Company : Wilshire Law Firm

Job Description - Executive Assistant - Operations

Executive Assistant - Operations

Wilshire Law Firm is a distinguished, award-winning legal practice with over 18 years of experience, specializing in Personal Injury, Employee Rights, and Consumer Class Action lawsuits. We are dedicated to upholding the highest standards of Excellence and Justice and are united in our commitment to achieve the best outcome for our clients.

You will work side by side on a team of dynamic, collaborative, and client-focused professionals who are committed to delivering on our founding core values: Excellence, Teamwork, and Integrity.

The Opportunity

Wilshire Law Firm is seeking a sharp, capable Executive Assistant to support senior leadership and work closely with our Senior Executive Assistant. This is not a traditional assistant role. We are looking for someone who can operate with judgment, accountability, and independence in a fast-paced, high-performance environment.

The right person will be organized, confident under pressure, and able to manage strong personalities while maintaining professionalism and discretion. This role is designed for someone who can quickly become indispensable and, over time, grow into the primary executive support role if needed. You will help manage high-priority tasks, logistics, and operational needs that keep leadership running at full speed, while anticipating needs and solving problems without constant direction and own outcomes.

Accountable for

Manage complex calendars, meetings, and scheduling for executive leadership

Coordinate internal and external communications

Handle confidential information with discretion

Support high-priority administrative and operational tasks

Prepare materials for meetings, presentations, and executive discussions

Assist with travel arrangements, logistics, and event coordination

Act as a reliable point of coordination across departments

Anticipate needs and proactively solve problems before they escalate

Must be willing to be on call nights and weekends

Qualifications

5+ years of executive or high-level administrative support experience

Exceptional organizational and time-management skills

The confidence to handle strong personalities and fast decision cycles

Strong judgment and discretion with sensitive information

A proactive mindset and ability to work independently

High attention to detail and follow-through

Compensation

$75,000-$100,000

Benefits

Paid time off and paid holidays

Opportunities for growth and advancement

Team outings and sponsored events

Employee referral bonus programs

Firm-paid Medical HMO with affordable upgrades

Firm-paid Life and AD&D insurance

Low-cost Dental and Vision plans

401k

FSA (Flexible Spending Account)

EAP (Employee Assistance Program)

Pet Insurance

Strive for Excellence. Fight for Justice. Foster Unity.

Wilshire Law Firm celebrates being an equal employment opportunity provider to all people in accordance with all applicable laws. We are committed to providing reasonable accommodations to assist individuals with disabilities during the application process and to facilitate their performance of essential job functions throughout their employment.

Join Wilshire Law Firm

Los Angeles, Irvine, San Diego, Oakland, Sacramento, Riverside, Torrance

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Executive Assistant - Operations

Job Description - Executive Assistant - Operations

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