Executive Assistant - Professional Development Opportunities

MW Partners is currently seeking a Executive Assistant to work for our client who is a global leader in multimedia and creativity software products.

Responsibilities and duties:

• Provide executive administrative support to VP, Corporate Controller, manage CC calendar across time zones, filtering requests for internal & external commitments
• Plan, coordinate, and execute all types of meetings and events, including complex executive meetings.
• Being able to shift and reprioritize with constantly changing demands, exercise discretion in committing time and evaluating needs
• Provide travel planning support for both domestic and international travel, including booking air travel, hotel, ground transportation, and other travel coordination
• Coordinate special projects including events and all-hands meetings, including meeting logistics, communications, and PowerPoint presentations
• Owner of leadership meeting agenda, minute-taking, and holding action owners accountable
• Partner closely with our Operations and Strategy team to deliver best-in-class support to CC Maintain
• internal team process governance; find opportunities for efficiency improvements within the organization and initiate or facilitate improvements
• Support new hires, contractors, and employee's onboarding, working with Facilities, Ops and Strategy and IT to arrange seating, equipment, and other planning
• Build and maintain collaboration and close partnership with leadership team, ops and strategy teams, cross functional teams, and Executive Assistants
• Maintain organization charts, and other department-wide support
• Process business expense reimbursement requests, and invoices; own monthly accruals, PO process, and expense monitoring; handle group memberships to professional organizations
• Maintain various records and documents for the CC. Handle printing/mail packages/copying, filing and email/messages as required
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up
• Routinely perform a wide variety of additional and/or alternative support duties as assigned from time to time, including supporting other Executives as needed

Requirements:

• Well organized and detailed oriented with demonstrated experience as an Executive Assistant (4-6 years+) or similar which directly applies to the requirements above
• Experience interacting with staff at all levels in a fast-paced, high-pressured environment
• Proactive, resourceful, and efficient, with a high level of professionalism, handle confidential information with integrity and exercise discretion
• Energetic, positive, proactive, collaborative, and can-do demeanor in a fast-paced global environment;
• Exceptional ability to prioritize conflicting demands and make decisions with little direction Excellent communication (written and verbal), and timely follow-through
• Ability to work in a complex matrix organization
• Evidence of cross regional collaboration and partner relationships
• Exceptional scheduling abilities and advanced use of Microsoft Office tools
• Be flexible and adjust to the needs of the business and changing priorities
• Be forward looking and planned in approaches
• Community building mentality

For a confidential discussion or to find out more, contact Nitin Kuntiya on (909) 206-2199 or apply now.