Executive Assistant to CEO

Job Title:                     Executive Assistant    

Department:                Administration            

Reports To:                 Chief Executive Officer             

SUMMARY

The Executive Assistant provides high-level and confidential administrative support to the CEO and serves as the CEO’s primary liaison to all internal and external constituents, including the Senior Management Team and the Board of Advisors. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Maintain a high-level of confidentiality and professionalism.


• Proactively manage the CEO’s calendar and schedule; maximize efficiency by organizing, prioritizing, and managing competing interests for his time and attention.


• Proactively identify issues that can impact CEO’s ability to execute on commitments and coordinate mitigation of those issues.


• Communicate clearly and consistently with internal and external constituents; handle high-level contacts and communications.


• Maintain contact database and document interaction with key contacts.


• Provide general and administrative support to CEO.


• Anticipate, and respond proactively to, the needs of the CEO.


• Compose and distribute professional correspondence, using individual initiative and as assigned.


• Coordinate meetings for the CEO – communicating with all necessary parties.


• Complete special projects as assigned by the CEO.


• Ensure proper conference room setup/breakdown and food setup for meetings.


• Create, organize, file and maintain accurate electronic files and hardcopy folders.


• Complete and submit executive expense reports, working directly with Accounting.


• Assist with personal matters at the direction of the CEO.


• Provide support when needed to the different departments regarding event planning.


• Other duties as assigned.


• MUST LOVE GUNS!

This position is expected to be onsite. 

SUPERVISORY RESPONSIBILITIES

• None.

EXPORT CONTROL REQUIREMENTS

This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.

EXPORT CONTROL DETAILS

US based job, US Person required.

SKILLS AND QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to handle confidential information with discretion, and work with professionals inside and outside the company.


• Exceptional organizational, analytical and proofreading skills, time management, ability to multitask and handle competing deadlines.


• Ability to work independently with minimal direction.


• Exceptional written, verbal, and interpersonal communication skills.


• Ability to prioritize tasks and be flexible to last minute changes/ directions.


• Must be available for limited travel. Approximately 10% of time or less.

EDUCATION and/or EXPERIENCE

• Degree preferred.

LANGUAGE SKILLS

• Must have exceptional written, verbal and interpersonal communications skills.


• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.


• Ability to write reports and business correspondence.


• Ability to effectively present information and respond to questions from group of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

• Ability to define problems, collects data, establish facts, and draw valid conclusions.


• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS

• Must possess a valid unrestricted Washington State Driver's License.

COMPUTER SKILLS

• Strong working knowledge of the Microsoft Office Suite of applications.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This position requires the incumbent to climb or balance occasionally and frequently requires standing, walking, sitting and reaching with hands and arms.  Using hands to finger, handle or feel and talking and hearing are required regularly.  This position requires the utilization of a PC; the employee may occasionally lift up to 25 pounds.

Specific vision abilities required by this job are close, distance, color and peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate in an office environment. (Examples: business office with computers and/or computer printers, light traffic)

Employment with B.E. Meyers & Co. is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, Veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.