Executive Assistant to CEO & CFO (Temp-to-Hire)

Department: Administration
Location: 3100 Shore Drive Virginia Beach, VA
FLSA Status: Non-Exempt, Hourly
Schedule: Full-Time (40 hours per week), Monday-Friday. (This position starts as a temporary role, with the opportunity to become permanent based on performance and business needs).

About Us
Founded in 1982, Westminster-Canterbury on Chesapeake Bay is a not-for-profit, faith-based Life Plan Community. Located along the southern shore of Chesapeake Bay, our scenic, resort-style campus is home to a vibrant community of residents and staff who share a passion for service, joy, and well-being.

Our mission? Enriching lives through the power of purpose, belonging, and wellness.

We live our values every day:

• Respect for every person


• Passion for what we do


• Professionalism in all we do

Apply today and help us bring wellness, joy, and energy to the heart of our community!

The Executive Assistant provides high-level administrative, operational, and data support to Westminster-Canterbury’s Chief Executive Officer and Chief Financial Officer. This role coordinates board and committee activities, supports financial and reporting functions, manages schedules and communications, and contributes to data analysis, audits, and process improvement across the organization.

What You’ll Do In This Role

• Provide administrative support to the organization’s CEO and CFO, including scheduling, communication, and time management


• Plan, coordinate, and document Board meetings, committees, town halls, and interdepartmental meetings


• Serve as primary administrative contact for the Foundation Board of Directors, including correspondence, meeting materials, minutes, orientations, and logistics


• Manage calendars for the CEO & CFO, and represent leadership at designated meetings


• Prepare correspondence, reports, spreadsheets, and records; distribute materials as needed


• Support financial processes, including check entry, batching, balancing, and monthly/annual reporting in Raiser’s Edge


• Coordinate departmental deadlines, projects, and assigned initiatives


• Create and maintain metric dashboards, data analytics, and benchmarks


• Participate in accounting procedures (daily, weekly, month-end) and support audits and quality assurance processes


• Research best practices and provide consulting support for operational improvement initiatives


• Perform additional duties as assigned

Core Competencies

• Strong organizational skills with the ability to multitask and meet deadlines


• Detail-oriented, accurate documentation skills


• Excellent written and verbal communication skills


• Professional demeanor with strong interpersonal skills; ability to work effectively with C-Suite, residents, coworkers, and board members


• Neat, professional appearance

The Experience You’ll Bring

Required

• Proven administrative success previously supporting C-Suite and a Board


• Working knowledge of basic accounting practices, budgets, and procedures


• Experience drafting letters, strong typing skills and running video meetings


• Proficiency with Microsoft Office, Google Suite, and data/reporting tools


• Flu-Vaccinated
  

Preferred

• Bachelor’s degree in Business, Information Technology, or related field or a minimum of 5 years of relevant experience


• COVID-19 Vaccinated. As of now, the 2025–2026 COVID-19 vaccine formulation is being distributed to providers and pharmacies; however, it has not yet received official approval from the CDC. In Virginia, pharmacists may administer COVID-19 vaccines under the Virginia Board of Pharmacy’s statewide protocols or with a direct order from a licensed medical provider. We encourage all new hires to consult with their healthcare provider regarding the most current vaccination recommendations. Please be aware that, depending on future CDC guidance or regulatory updates, we may require proof of the most recent COVID-19 vaccination as part of our ongoing commitment to health and safety.

Compensation & Benefits

• Compensation Range: $32.02- $39.23/hour (based on relevant experience)

At-Will Employment Statement
Employment with our organization is “at-will,” meaning that either the employee or the employer may terminate the employment relationship at any time, with or without notice, and for any reason not prohibited by law.

Equal Employment Opportunity Statement
We are an equal opportunity employer and are committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic as outlined by applicable laws.