Executive Assistant to CEO & Development

Do you want to make a difference in the lives of families facing homelessness? Door of Hope is seeking a highly organized, proactive Executive Assistant (EA) to support our CEO and Development Team in mission-critical work. 

Reporting to the Chief Executive Officer (CEO), the EA is responsible for ensuring a well-functioning, organized, and proactive office environment. This role owns core office operations, basic accounting, and IT coordination and support, allowing program and leadership teams to focus on mission delivery. 

Deadline to apply: May 31, 2026

Hours 

• 40 hours/week, occasional overtime 
• 4 days in-person, 1 day from home (preference will be considered, but not guaranteed?as schedule is based?on office coverage?needs) 

Responsibilities 

Donor Engagement Execution & Coordination 

• Execute on donor engagement plans by ensuring all CEO/CDO-donor touchpoints are scheduled, prepared, coordinated, tracked and followed through with excellence.  
• Draft and coordinate donor communications on behalf of CEO/CDO.  
• Conduct and coordinate prospect research and donor briefings to support effective engagement. 

Board Coordination 

• Lead coordination of board meetings, including scheduling, logistics, materials, communication, and follow-through.  
• Draft board reports and communication on behalf of CEO. 

Administrative Coordination & Leadership Support 

• Manage up to CEO and CDO, proactively tracking next steps and ensuring no commitments or opportunities stall.  
• Capture meeting notes and translate them into clear next steps, ensuring accountability and forward momentum.  
• Coordinate CEO’s staff and community engagement and support organization-wide initiatives.  
• Manage expense reporting, scheduling, technology needs and administrative workflows to remove friction and maximize leadership effectiveness. 

Systems, Tracking & CRM Coordination 

• Build and maintain systems that support donor engagement and workflow efficiency. 
• Track donor interactions and next steps in partnership with CRM/database functions.  
• Partner closely with CRM/database management to ensure accurate tracking and strong pipeline visibility. 

Qualifications 

• 3–5+ years supporting senior executives.  
• Exceptional written communication skills.  
• Strong organizational, project management and people skills.  
• High discretion with confidential information.  
• Excellent computer skills including MS Office Suite.  
• Experience with CRM systems preferred (Salesforce).  
• Design savvy and experience with Canva and PowerPoint preferred. 

Compensation & Benefits  

Expected compensation: $29-34/hour, depending on experience  

Competitive benefits package including: 

• Paid PTO: 12 sick days, 13 holidays, 10 vacation days (increases over tenure), 5 jury duty days, up to 5 bereavement days 
• Health Insurance: we cover 100% of your premium on our Kaiser Gold HMO, Anthem Gold HMO Plans (PPO Plan is available as a buy-up option) 
• We cover 50% of your dependents’ premium for our health insurance plan 
• Employer contribution to employee’s dental and vision premiums 
• Therapy Subsidy  
• 403(b): 3% dollar-for-dollar match 

Character (Do you embody Door of Hope’s four core values?)  

Christ-centered, expressed through:  

• Faith: We have an active and personal relationship with Jesus Christ.  
• Calling: Out of a sense of calling, we go above and beyond to meet our mission. 
• Character: We demonstrate the character of Christ toward colleagues and families. 

Empowering, expressed through:  

• Trust: We trust one another, believe in one another, and give each other the freedom to take risks. (Mistakes are learning opportunities.)  
• Accountability: We nurture God-given strengths through coaching and accountability. 

Holistic, expressed through:  

• Whole Person: Our emotional, spiritual and personal well-being matter to one another. 
• Whole Organization: We are on one team with one mission. (We don’t do silos.) 

Relationship, expressed through:  

• Family: We love, celebrate, and pray with one another.  
• Reconciliation: We manage conflict, practice vulnerability, and pursue diversity with honesty and grace.