Executive Assistant to CEO/ Software Engineer

Here at Code Rebel, we pride ourselves on creating innovative software products that meet, and often exceed, customer needs. Our goal is to simplify, streamline, and innovate with every design and iteration of our software products. We want to make work-flow more flexible, intuitive, and reliable with the right combination of software and services.

Position Summary

• The Executive Assistant is responsible for all administrative duties for CEO.
• Makes administrative decisions, handles correspondence, maintains files, makes appointments, books travel and serves as liaison with the public as required.
• Handles details of a confidential and critical nature
• Conducts her/himself with the highest degree of dignity, professionalism, and interpersonal effectiveness while exercising sound judgment.

Primary Responsibilities

• Arrange complex meetings, including board meeting packages, and handle all other meeting material preparation and logistics
• Process expense reports and assist with invoices for meetings and events in a timely fashion
• Prepare presentation materials, cover/introductory letters, contracts, and other business documents
• Effectively support and back up other administrative assistants, especially for high priority meetings, deadlines and deliverables.
• Demonstrate a sense of urgency, initiative, responsiveness, and attention to detail
• Routinely handle internal and external inquiries by screening calls, answering questions, and redirecting to appropriate personnel.
• Coordinate domestic and international travel arrangements for company executives as well as advisors, consultants and other team members as necessary.
• Manage executives’ calendars, conference registration and arrangements
• Special projects and other duties as assigned

Knowledge, Skills, and Background Required

• Bachelor’s degree
• 1-4 years of experience preferred
• Ability to Multi-Task 
• Capable of presenting to senior leadership
• High energy level, enthusiastic, and eager to do what is necessary to be successful
• Excellent interpersonal, public presentation, written and communication skills
• Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to
• completion of required tasks
• Thorough knowledge of company operations, policies, and procedures
• Computer literacy in Microsoft Office: Windows, Excel, Word, PowerPoint
• Excellent command of English Grammar and business writing
• Ability to prioritize multiple requests based on own judgment of importance/need to the department
• Willing to work unpredictable hours and work against deadlines 

All your information will be kept confidential according to EEO guidelines.