Executive Assistant to Chief Administrative Officer

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Work Shift

Work Day(s)

Shift Start Time

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Experience

• 7 years of administrative experience for C-level executives

Preferred Qualifications

• Bachelor’s degree in Business, Healthcare, or related field

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills, and Abilities

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
• Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
• Experience coordinating large-scale executive- and board-level committee meetings and retreats
• Demonstrated ability to create professional-level presentations

Job Responsibilities

• Maintains calendar and appointment scheduling and works with leader to effectively manage time.
• Schedules meetings, retreats, locates meeting rooms or outside spaces, orders snacks/meals, develops agendas, invites participants, maintains minutes, greets visitors, prepares materials, checks audiovisual and room setup, and confirms reservations if outside.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• May serve on special projects, committees, or act as manager or department representative.
• Screens incoming telephone calls, follows through when possible, and manages relationships with outside vendors and internal staff and leaders.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Processes all invoices for payment and reconciles the financial spending transaction listing on a monthly basis.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail and emails as requested or required.
• Maintains assigned staff vacation, birthday, and celebration schedules.
• Maintains an up-to-date electronic and paper filing system.
• Coordinates and communicates all relevant activities of leader with project managers and consultants.
• Supports Project Consultants and Project Managers to deliver the needs of the leader.
• Partners with other Executive Assistants to maximize the effectiveness and efficiency of time with leaders.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.