Executive Assistant to Corporate Leadership

We're
building a stronger infrastructure through
technology!

We’re hiring
the best talent for our New Union, NJ State of the
Art Call Center.

We’re looking for
an experienced, technically savvy, astute, process -driven
Executive Assistant to support our corporate office
operations.  
The Executive Assistant will
report to organizational leadership and will be
responsible for the day -to -day workflow and executive
administrative support of organizational operations at the
Union, NJ Corporate Office.

 
Additional responsibilities
will be to handle day -to -day tasks, coordinating
program -related internal and external communications,
general office day -to day functions such as mail, office
maintenance coordination and inventory systems and
controls.

Essential Job
Functions:

• 
  
  Direct
  administrative support for the company CEO and other company
  leadership.
  
  
• 
  
  All
  administrative tasks and approved company corporate
  communications.
  
  
• 
  
  The
  coordination and support for company meetings and corporate
  trainings.
  
  
• 
  
  Handle
  reception duties including greeting visitors, processing
  mail, packages, etc.
  
  
  
• 
  
  Onsite
  communication, and coordination with building
  maintenance.
  
  
• 
  
  Oversee the
  ordering of inventory office supplies and development of
  inventory system.
  
  
  
• 
  
  Ensure all
  supplies are organized and kept at appropriate stock
  levels.
  
  
• 
  
  Coordinate
  fire drills for office staff and ensure that other building
  safety and/or compliance requirements are
  met.
  
  
• 
  
  Prepare
  purchase orders for any office supplies and equipment and
  submit to the COO for review and
  approval.
  
  
• 
  
  Review
  invoices for services rendered and submit to the Finance
  Department for payment.
  
  
  
• 
  
  Perform
  other duties and special projects as
  assigned.
  

Minimum
Requirements:

• 
  
  
   
  
  
  Associates
  Degree or 2 years of related job
  experience.
  
  
• 
  
  1 -3 years of
  experience working with office administration and inventory
  management.
  
  
• 
  
  Proficient
  in MS Office Suite, with a high level of
  competency with Excel and database
  management.
  
  
• 
  
  Authorized
  to work in the U.S.
  
  
  
  
  

Requirements

   
      Technical
Competencies:

• Technically
  Saavy
  
• Internet
  research skills
  
• 
  Must
  have advanced skills in Microsoft Office
  
  
• CRM
  Knowledge and Experience is a plus.
  


• Must be
  detail oriented
  
• 
  Must
  have Integrity
  
• 
  Oral
  Communication
  
• 
  Written
  Communication
  
• 
  Reliability
  

Education

• 
  College Degree
  
  
• Experience:
  

• 
  Administrative Assistants
  & Receptionists: 1 year (Preferred)
  
• 
  Customer service: 1 year
  (Preferred)
  

Benefits

• 401(k)
  


• Dental
  insurance
  
• Flexible schedule
  
  
• Health insurance
  
  
• Paid time off
  
  
• Vision insurance