Executive Assistant to C-Suite

Pacific Health Group is dedicated to improving healthcare by addressing social determinants of health and connecting individuals with comprehensive community-based services. Our work is driven by a commitment to improving access, equity, and outcomes across the communities we serve. We are seeking a highly experienced Executive Assistant to support our President & CEO in advancing this mission.

Role Overview

The Executive Assistant will serve as a trusted partner to the President & CEO, ensuring seamless coordination of day-to-day operations. This position requires proven experience as an EA, with the ability to manage complex schedules, prioritize competing demands, and maintain the highest level of professionalism and discretion. The ideal candidate is resourceful, detail-oriented, and thrives in a dynamic environment. The candidate must be based in the San Diego area (Rancho Bernardo, Poway, Rancho Peñasquitos, or Scripps Ranch) to provide in-person support.

Responsibilities

Executive Support & Administration

• Manage complex executive calendars, coordinating across organizations and resolving scheduling conflicts.
• Draft, proofread, and prepare correspondence, reports, and presentations.
• Serve as the primary point of contact for the executive, screening calls, emails, and communications.
• Handle confidential information with the highest level of discretion.

Meeting & Event Coordination

• Plan, organize, and execute meetings, board sessions, and company events.
• Prepare agendas, materials, and follow-up action items.
• Document meeting minutes, track deliverables, and ensure accountability on next steps.
• Support ad hoc projects and initiatives led by the Executive Team.

Project & Office Management

• Manage multiple concurrent projects, tracking deadlines, deliverables, and budgets.
• Anticipate executive needs and proactively resolve potential issues.
• Utilize platforms such as Google Workspace, Workable, and Salesforce (or similar) to organize workflows.
• Maintain efficient office systems and oversee internal communications to ensure alignment across teams.

Travel & External Engagement

• Arrange and coordinate business travel, accommodations, and itineraries.

• Support the CEO in meetings, conferences, and networking events by managing logistics and materials.
• Build and maintain relationships with stakeholders, vendors, and partners.
• Prepare briefing documents, presentations, and communication materials tailored to external stakeholders

Education & Experience

• Bachelor’s degree in Business Administration or related field preferred
• 3–5 years of experience as an Executive Assistant supporting senior or C-level leadership

Knowledge & Skills

• Exceptional organizational, time management, and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Google Workspace, Microsoft Office, and Workable, with adaptability to new tools
• Strong research and analytical skills
• High level of discretion and integrity in handling sensitive information

Other Requirements

• Reliable transportation and flexibility to work occasional evenings or weekends as needed

• Competitive salary ($69,000–$74,000 annually)

• Comprehensive benefits package including health, dental, vision, life insurance, and 401(k) with company match
• Generous paid time off and holidays, plus volunteer hours
• Mileage reimbursement for local business travel within San Diego
• Opportunities for professional development and career growth

Join Us!
If you are enthusiastic about supporting innovative healthcare, hospitality, and consulting ventures, and you thrive in a dynamic hybrid role, we want to hear from you. As our Executive Assistant, your contributions will be critical in enabling the President & CEO to lead transformative work across multiple organizations and personal projects.