Executive Assistant to Department Director

The City of Fresno is currently seeking a dedicated, responsive, and conscientious individual to join our team as an EXECUTIVE ASSISTANT

• Monthly salary range: $4,644-$7080
• The individual person should possess the interest, drive and ability to ensure that all administrative functions operate at optimum efficiency within a fast-paced environment.
• The Executive Assistant provides high level support to the director of a large and/or complex City department, which may include some secretarial support duties.
• An incumbent exercises considerable discretion and independent judgment while performing administrative/secretarial tasks of a confidential or sensitive nature.
• The Executive Assistant receives assignments in terms of broad objectives and maintains full responsibility for completion of assignments with minimal supervision.
• Performing the most critical and/or sensitive of administrative assignments, the Executive Assistant is expected to act as a liaison between the department director and department members, City and civic officials, employees and the public.

Responsibilities

• Interpretation of City policies, rules and procedures.
• Duties may include, but are not limited to, the following: researching, compiling and analyzing data for special projects and various reports, calendar planning, meeting preparation, coordinating City Council agenda items, making travel arrangements, organizing the office support functions.
• The ideal candidate must exercise considerable discretion and independent judgment and must be able to thoroughly complete as well as coordinate office support functions.
• The incumbent must be able to professionally represent the department at various meetings and engagements, be able to analyze situations carefully and recommend courses of action, be adaptable and responsive to urgent needs, and work in a fast paced, high-volume department.
• The one (1) vacancy currently exists in the Planning and Development department. This classification is also used in several other departments; the City of Fresno may choose to utilize this recruitment for future vacancies in various departments. Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period at the City's discretion.
• If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months.View

“We Work For You” video to get an inside look at how rewarding it is to work for the City of Fresno: https://youtu.be/RjOUf52KPrk?si=NmkwtgYbTxdKcKOz

How to Apply

• Please visit www.fresno.gov/jobs to apply.
• ONLY ONLINE APPLICATIONS AND MATERIALS ARE ACCEPTED and must be submitted by midnight, on the closing deadline, or they will not be accepted for any reason.
• Resumes will not be accepted in lieu of a completed employment application. 
• ALL CORRESPONDENCE regarding this recruitment and exam process will be sent via e-mail. 
• All applicants will acknowledge such understanding when they complete their on-line application. 
• Verify we have your correct e-mail address before you submit your application. It is an applicant's responsibility to check their email frequently to ensure they receive all pertinent communication from the Personnel Services Department on a timely basis.

The ideal applicant will possess the following:

Five (5) years of full-time paid experience equivalent to that gained as a Senior Secretary with the City of Fresno.

OR

Twelve (12) units of business or academic college course work relating to office management or secretarial sciences

AND

• Seven (7) years of increasingly responsible secretarial experience to a manager or administrator.
• If qualifying using education, transcripts or diploma must be attached to the applicant profile. Applications lacking documentation may be rejected.
• Possession and continued maintenance of a valid California Driver's License, at time of appointment.
• The selected eligible candidate certified will be required to successfully pass a department interview and a Department of Justice fingerprint, prior to employment with the City of Fresno.

• Healthcare Plan
• Life Insurance
• Short Term & Long-Term Disability
• Retirement Plans
• Paid Time Off