Executive Assistant to President at Established Real Estate Development Firm

Established, award-winning commercial real estate development firm is looking for an Executive Assistant to support their President. This is an incredible opportunity to join a tight-knit, long-tenured team of ~18 where people build their careers for decades. In this high-touch role, you’ll manage the President’s calendar across business and personal, follow through on his commitments to clients and partners, and coordinate travel, tickets and support across his personal properties. You’ll also be a go-to resource for the office, overseeing office technology and how the team files and shares information. Someone who is steady, thoughtful and polished, with exceptional writing skills, a thorough eye for detail, and a desire to make a long-term home with one team. This is an in-office role, 4 days/week, based in Cupertino with standard business hours. 180K - 200K+ DOE + bonus.

Responsibilities:

• Own the President’s calendar across business and personal commitments, balancing priorities and protecting time for family and outside activities.


• Follow through on commitments the President makes to clients, partners and colleagues, acting on cc’d emails and keeping him organized and on track.


• Interface with clients and partners on scheduling and communications with polish and professionalism.


• Coordinate domestic travel, partnering with an outside travel consultant as needed.


• Provide personal support, including managing sports and event tickets and coordinating needs across multiple private properties.


• Draft thoughtful, well-written correspondence on the President’s behalf.


• Serve as a key resource for the office, interfacing with coworkers and owning the in-office technology.


• Oversee how the team files, organizes and shares information, introducing structure and consistency where helpful.


• Anticipate needs and handle details proactively so nothing falls through the cracks.

• Previous 5+ years of experience supporting a President, CEO, founder or senior executive, with a track record of long tenure in previous roles.


• Experience in real estate, family office or a similar relationship-driven environment is a plus.


• Exceptional written and verbal communication skills, with sophisticated word choice and a polished, professional presence.


• Highly organized and thorough, with strong attention to detail and dependable follow-through.


• Comfortable managing both business and personal support and seeing how they fit together.


• Steady, thoughtful and calm, able to keep up with a busy pace during the workday.


• High EQ and discretion, with the ability to build warm, trusted relationships with an executive, colleagues and clients.


• Proficient with Microsoft Office, Outlook and Zoom.