Executive Assistant to President/CEO

Reports To: President/CEO

Status: Full Time

Shift: Varies

Job Schedule: 8-4:30 (some evenings when needed)

Weekly Hours: 40

Pay: HRMC offers a competitive salary.

Statement of Purpose:

The Administrative Assistant to the CEO provides high-level administrative support to the Chief Executive Officer by managing schedules, handling correspondence, preparing reports, coordinating meetings, and ensuring efficient day-to-day operations. This role requires discretion, professionalism, and exceptional organizational skills to support executive-level decision-making.

 Key Responsibilities:

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.  
• Serve as a gatekeeper by screening and prioritizing incoming requests, emails, and phone calls.  
• Coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking action items.  
• Prepare confidential reports, presentations, and communications on behalf of the CEO.  
• Handle sensitive information with a high degree of confidentiality and professionalism.  
• Liaise with senior leadership, physicians, board, and community members on behalf of the CEO.  
• Assist with the preparation and coordination of board meetings and executive-level communications.  
• Maintain organized filing systems, both digital and physical.  
• Monitor and manage special projects as assigned by the CEO.  
• Perform general administrative tasks including expense reporting, document management, and office coordination

 Demonstrates the mission of HRMC by displaying REACH, our core value system:

• Respectful - We value the unique talents, ideas, contributions, and circumstances of each individual.
• Engaged - We value being active, positive participants at work and in our communities.
• Available - We value providing local access to care for our communities while being present for each other.
• Competent - We value knowledgeable, people-centered, innovative, and technology driven teams.
• Helpful - We value always helping others with kindness and compassion.

 Job Requirements:

• Minimum of a two-year degree in office management or similar degree. Two years of executive secretarial experience preferred.
• Must be highly proficient in typing and word processing.
• Must have in-depth knowledge of organization, relationships and key personnel of a hospital.
• Must have thorough knowledge of correct office procedures, English grammar, spelling and punctuation.
• Ability to work independently without supervision on administrative and medical staff tasks and to make decisions within the framework of departmental policies and hospital and medical staff bylaws.
• Ability to follow complex instructions.
• Considerable verbal and written capabilities.
• Supervisory ability.