Executive Assistant to Support the CEO

Responsibilities

• Manage CEO’s business and personal calendars and scheduling with expertise; plan/coordinate variety of meetings and events
  
• Assist with event planning, coordinating logistics for internal and external events.
  
• Provide administrative support including data entry, file management, and office organization.
  
• Proofread documents and communications to ensure accuracy and professionalism.
  
• Serve as the first point of contact for visitors and clients, demonstrating excellent customer service skills.
  
• Maintain confidentiality while handling sensitive information and correspondence.
  
• Prepare reports and presentations as needed to support executive decision -making.
  
• Ensure CEO is prepared for all appointments/meetings
  
• Coordinate travel arrangements
  
• Organize and track CEO’s deliverables/next steps and ongoing projects
  
• Develop and sustain a level of professionalism among staff, executives and clients
  
• Handle all personal assistant duties such as shopping, gifts, children's needs etc.
  
• Assist me in the office with task
  
• Updates job knowledge by participating in educational opportunities and reading professional publications.
  
• Serves and protects the practice by adhering to professional standards; facility policies and procedures; and federal, state, and local requirements.
  
• Enhances practice reputation by accepting ownership for accomplishing new and different requests, and exploring opportunities to add value to job accomplishments.
  
• Travel required 
  
• Other duties as assigned 
  

Requirements

Skills

• Minimum of 4 years experience as an executive/personal assistant
  
• Strong office management skills with a focus on organization and efficiency.
  
• Proficiency in calendar management to optimize scheduling for the CEO.
  
• Excellent proofreading abilities to ensure high -quality written communication.
  
• Experience in event planning with a knack for detail -oriented execution.
  
• Strong project management/organizational skills and deadline oriented
  
• Ability to think proactively and anticipate needs
  
• Capable of thriving in a fast -paced environment
  
• Strong verbal and written communication skills
  
• Ability to handle high levels of confidentiality
  
• Competent in data entry tasks with a high degree of accuracy.
  
• Computer literacy across various software applications relevant to office tasks, including word processing and spreadsheet tools.
  
• Front desk experience is a plus, enhancing the ability to manage visitor interactions effectively.
  

Benefits