Executive Assistant to the CEO

Are you looking for an exciting opportunity to work with a dynamic team that is committed to honesty and integrity? If you are a highly organized administrative leader with proven results, our client is searching for an Executive Assistant to join their team!

The Executive Assistant to the CEO plays an important role supporting the CEO with high-level administrative responsibilities. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. 

Essential Job Functions are as follows:

• Book, manage, and track travel details, adjusting in real-time as required.
• Provide forward-looking calendar management, focusing on internal and external customer service.
• Proactively plan, organize, schedule and implement client events, conferences, business luncheons and dinners.
• Complete correspondence and manage CEO’s email inbox effectively.
• Arrange and handle all logistics for meetings; draft agendas; develop, compile and distribute presentation materials for each meeting. Anticipate CEO’s needs in advance of meetings and conferences.
• Notarize documents as requested.
• Manage Concur expense reporting.
• Organize and document contacts in Outlook and interactions via CRM inputs as appropriate.
• Manage meeting agendas, general reports, and timelines as needed.
• Work closely with other administrative staff for backup support and coordination of schedules.
• Work on special projects as needed.

• Bachelor’s degree is highly desired 
• 5+ years of experience supporting C-level executives
• Experience working in the real estate or construction industry is helpful
• Must be excellent at taking a highly proactive approach to the CEO’s needs
• Highly proficient in MS Word, Excel and PowerPoint
• Must have a high attention to detail and a strong ability to multitask in a fast-paced environment
• Must be excellent at taking a highly proactive approach to the CEO’s needs
• Ability to switch gears in a moment’s notice
• Ability to maintain a high level of integrity and discretion in handling confidential information
• Must be available outside of normal business hours as needed

 Job Type: Full-time
Red Envelope Consulting is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.