EXECUTIVE ASSISTANT TO THE DEAN School of Social Work Deans Office

With roots dating back to 1918, Boston University School of Social Work has more than 100 years of social work education history, a dynamic faculty leading innovative research on pressing social justice issues, a dynamic and talented staff, and graduate and professional students engaged in programs across five campuses and online.

Our mission is to develop dynamic and diverse social work practitioners, leaders, and scholars through rigorous teaching, innovative research, and transformative community engagement.

The Executive Assistant to the Dean of the School of Social Work is a highly visible role that provides executive level support to the Dean by performing complex, varied, and confidential administrative functions. The incumbent will be a strong, positive, collaborative presence in the Dean's Office. Reporting directly to the Dean of Social Work, this position will provide various administrative and project support to ensure efficient operations and communications across the school, university, and our broader communities. The Executive Assistant is responsible for maintaining correspondence and scheduling on behalf of the Dean and planning frequent business travel details; routinely interacting with multiple constituencies, including faculty, staff, alumni, students, and community partners; providing comprehensive support through the planning and managing of meetings and events, document preparation, and responding to inquiries and independently managing specific projects and processes as assigned. The ideal candidate will exercise professionalism and discretion while identifying and anticipating the Dean’s needs. The ideal candidate will have an engaging, positive, and welcoming presentation style as a representative of the dean’s office and BUSSW.

Areas of responsibility include:

Administrative (50%)

Provide administrative support to the Dean by acting as the Dean's liaison to SSW, the University, and external stakeholders; responding to faculty, staff, students, and other constituencies; collecting information, drafting, and producing the Dean's correspondence and reports; scheduling appointments and coordinating the Dean's calendar, arranging the Dean's travel and processing purchases and reimbursements, supervising the Dean's Office student employee, and answering the Dean's phone. Assisting the Dean in managing meeting requests, speaking engagements, and representation at local and national events. Manage the Dean’s office, including welcoming guests, handling requests, creating a positive environment, and helping the dean with her daily meeting schedule.

Faculty Actions (30%)

Administer all faculty actions for SSW by preparing paperwork for appointments, reappointments, sabbaticals, leaves of absence, and changes of status; coordinating the tenure and promotion review process; managing all faculty searches, including search proposals, application tracking, travel arrangements, and schedule for visiting candidates; scheduling annual faculty workload meetings; generating contracts for part-time Lecturers, Social Work Practice Specialists, Field Liaisons, and Clinical Supervisors; providing contract information to the SSW Finance department for payroll input; collecting faculty annual reports; and assisting the Dean and the Assistant Dean of Finance and Administration with the faculty salary review process. Collects and prepares data for the Provost's office and HR upon request. Reviews fulfillment of faculty workload obligations each semester and determines whether overbase payment is owed for the teaching activity. Serves as the SSW My CV liaison.

Event Planning (10%)

Under the direction of the Dean, the role will arrange meetings, events, and conference calls for the Dean’s office. Reserving space and equipment using scheduling tools and software as appropriate. Independently select and engage appropriate services for catering and facility support. The role will engage with the SSW Marketing team and BU Events and Conferences Department when their support and participation are necessary. Take minutes at faculty meetings.

Project Management (10%)

Provide detailed planning, proactive coordination, and oversight of special projects and strategic initiatives. Oversight of appropriate use of communal spaces, including recommendations to the Dean of changes to School policies; alert Dean to potential problems and areas of risk within the school and advise her on issues related to the SSW community; assist with temporary supervision of non-exempt employees when the primary supervisor is unavailable for extended periods, typically due to leaves of absence or vacant positions.

Required Skills

Basic Qualifications

Bachelor’s degree and a minimum of 5-7 years of experience.

Prior experience providing executive level support and event management preferred.

Positive and welcoming presentation style.

Excellent communication skills to effectively engage with a diverse, vibrant community of faculty, students, staff, and stakeholders. Exceptional attention to detail and strong writing skills. The ability to handle confidential information with discretion is essential.

Proficiency with Microsoft Suite, including Microsoft Word, Excel, Outlook, PowerPoint, Teams, and SharePoint, is needed.

A cover letter is required for consideration; additional writing samples may be required.

Willingness to work some limited evenings and weekends with advance notice.

Additional Qualifications

Highly organized with excellent time management and proven planning skills.

Able to work well in a fast-paced environment independently and as part of a team to manage deadline-driven projects, tasks, and initiatives.

Able to represent the Dean and the school across settings in a positive and welcoming manner.

Ability to work independently and show strong initiative and problem-solving skills.

Demonstrated ability to build relationships to promote and foster a strong, positive team environment with a willingness to explore, understand, and appreciate diverse perspectives.

A collaborative work approach with the ability to shift responsibilities as needed to support team members.

An orientation that strives for continuous improvement, positivity, curiosity, creativity, flexibility, and a growth mindset.

_We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. _

Required Experience

Qualifications:
Basic Qualifications

Bachelor’s degree and a minimum of 5-7 years of experience.

Prior experience providing executive level support and event management preferred.

Positive and welcoming presentation style.

Excellent communication skills to effectively engage with a diverse, vibrant community of faculty, students, staff, and stakeholders. Exceptional attention to detail and strong writing skills. The ability to handle confidential information with discretion is essential.

Proficiency with Microsoft Suite, including Microsoft Word, Excel, Outlook, PowerPoint, Teams, and SharePoint, is needed.

A cover letter is required for consideration; additional writing samples may be required.

Willingness to work some limited evenings and weekends with advance notice.

Additional Qualifications

Highly organized with excellent time management and proven planning skills.

Able to work well in a fast-paced environment independently and as part of a team to manage deadline-driven projects, tasks, and initiatives.

Able to represent the Dean and the school across settings in a positive and welcoming manner.

Ability to work independently and show strong initiative and problem-solving skills.

Demonstrated ability to build relationships to promote and foster a strong, positive team environment with a willingness to explore, understand, and appreciate diverse perspectives.

A collaborative work approach with the ability to shift responsibilities as needed to support team members.

An orientation that strives for continuous improvement, positivity, curiosity, creativity, flexibility, and a growth mindset.

_We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. _

**Required Skills:**

* **No experience required**.
* This is an entry level manufacturing/ general labor role.

OSI Industries is an Equal Employment Opportunity employer that believes everyone has the right to be treated with dignity and respect. OSI does not discriminate on the basis of national origin, gender, race, color, religion, pregnancy, gender identity, sexual orientation, protected veteran status, disability, or any other characteristic protected by applicable law. All applicants will receive consideration for employment based on merit, qualifications and business needs. OSI participates in the E-Verify program.

Our team is made up of more than 20,000 employees in 18 countries. Join us and discover a work experience where diverse ideas are met with enthusiasm, and where you can learn and grow to your full potential. We believe that every person can make a difference. If you are looking to make a real impact in your career, OSI is the place for you.

#J-18808-Ljbffr