Executive Assistant to the President & CEO

Background & Purpose

Port KC is seeking an Executive Assistant to the President and CEO. The role is set in a professional office environment and offers a dynamic and agile workplace with a talented team of professionals making a difference. For the right candidate, this position provides an opportunity to be part of something meaningful.

The Executive Assistant to the President & CEO provides high-level administrative support. This role involves managing the CEO's schedule, coordinating meetings and events, handling communications, preparing reports, and ensuring the smooth operation of the executive office. The Executive Assistant is a liaison between the President & CEO, our Board of Commissioners, and other internal and external stakeholders, maintaining professionalism and discretion in all interactions. The ideal candidate is highly organized, detail-oriented, and capable of prioritizing and handling multiple tasks simultaneously in a fast-paced environment. 

Applicants are encouraged to visit our website to learn more about our work at Port KC and our partners.

Who You Are

• Works with passion and purpose


• Brings a collaborative approach to work


• Brings accountability to work 

What You Will Do

• Manage and maintain the President & CEO's calendar, including scheduling appointments, meetings, and travel arrangements.


• Screen and prioritize phone calls, emails, and other communications, directing calls and responding on behalf of the CEO when appropriate. 


• Prepare correspondence, reports, presentations, and other documents. 


• Coordinate, prepare and distribute materials for Board Commission and other executive meetings.


• Serve as a liaison between the President and CEO and other executives, staff, and stakeholders.

• Handle confidential and sensitive information with discretion and professionalism.


• Foster positive relationships with internal and external staff and stakeholders.


• Manage special projects as assigned by the President and CEO.


• Support the executive office in operating efficiently and effectively.

What You Need To Succeed

• High school diploma or equivalent


• Minimum of 5 years of progressive administrative support experience


• Excellent organizational and time management skills


• Strong written, verbal communication, and problem-solving skills


• Ability to handle multiple tasks simultaneously and work well under pressure


• Exercise a high level of discretion and confidentiality


• Strong attention to detail 


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Preferred qualifications:

• Bachelor's degree in business administration, communications, or a related field. 


• 7+ years experience in an executive assistant role supporting C-level executives.
  

Why Port KC?

At Port KC, we are driven by a shared vision to innovate and collaborate, fostering meaningful progress for our community and beyond. Our core values create the foundation of our people-first culture, shaping every decision and ensuring that our team thrives professionally and personally. We offer competitive pay and a robust benefits package including 401(k) with match, Medical, Dental, Vision, Employer-Sponsored Life, Disability, and AD&D, HSA with generous annual employer contributions, supplemental options, generous paid vacation and personal leave, paid paternal leave, paid volunteer time off, WFH Fridays, flexibility, wellness programs, employee recognition programs, professional development opportunities, and MUCH MORE. 

Port KC is an Equal Opportunity Employer committed to equity & inclusion. Employment is subject to verification of pre-screening tests, which may include drug screening, background check, credit check, and DMV check. E-Verify employer.