Executive Assistant to the Principal

Description

The Executive Assistant to the Principal is responsible for the efficient running of the Principal’s office, providing excellent administrative assistance and highly confidential support.  This person serves as a Christian role model for students, parents and all individuals who interact with the Principal’s office.  This position is 30-40 hours per week, 12 months per year.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

1. Handle all communication on behalf of the principal in a timely, professional, and God-honoring manner. This includes managing sensitive communication with parents, teachers, and other stakeholders.

2. Respond to inquiries on behalf of the principal with authorized delegation and in a Christ-like manner.

3. Manage and maintain the principal’s calendar. This includes scheduling meetings with parents, meetings with teachers, faculty huddles, and teacher observations.

4. Approve teacher time off requests and send requests to the substitute teacher coordinator.

5. Serve as the point-person for cell phone recovery after school, serving as a Christian role model for students.

6. Manage official school communication from the Principal’s Office, including Academy Memo, WA Weekly, Curriculum Guide, and the Student Handbook. Coordinate the school calendar and all communication about bell schedule changes.

7. Manage events organized through the principal’s office, including Professional Learning Days, New Faculty and Staff Orientation, Back to School Night, Academy Awards, Accreditation visits, etc.  Arrange facility set up, catering, speakers, preparation of agendas, and communication with participants.

8. Coordinate all-school testing days.

9. Attend faculty and staff devotions and pray regularly for the Wheaton Academy community.

10. Organize, communicate and facilitate the annual curriculum review process with department heads.

11. Assist with Study Hall organization and communication.

12. Help organize and format Board Reports.

13. Complete annual ISBE non-public school recognition.

14. Manage textbook sales.

15. Coordinate birthday cards and gatherings for front office staff.

16. Assist with Student Survey reports.

17. Approve credit card expenses for employees who report to the principal. 

18. Maintain accurate records and files.

19. Coordinate Winterim Guest Instructors.

Requirements

The Wheaton Academy employee must be a spiritually sensitive individual who understands the mission of Wheaton Academy and is committed to help see it become a reality in the lives of our students by manifesting, by precept and example, the highest Christian virtue and personal decorum, serving as a Christian role model (I Timothy 4:12) both in and out of school (Luke 6:40), and as an example to parents and fellow employees in judgment, dignity, respect, and Christian living. This individual must maintain active participation in a protestant church.

The Wheaton Academy employee accepts without verbal or mental reservations the Educational Philosophy and Mission of Wheaton Academy as outlined in the Statement of Faith and is committed to upholding them. This person shall follow a Christian lifestyle and shall maintain a Christian church affiliation whose fundamental beliefs are in alignment with the Statement of Faith of this school. This person affirms that, as part of the qualifications for this position, he/she is a "born again" Christian who knows the Lord Jesus Christ as Savior.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.