Executive Assistant - Urgent Role

SUMMARY: Management Business Solutions is seeking a Bilingual Executive Assistant for its client in the Grand Rapids area. This individual would be supporting the CEO with various administrative task.

RESPONSIBILITIES:

• Provide administrative support to the President and CEO, including calendar management, email correspondence, and document preparation.
• Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate departments.
• Coordinate events and meetings, handling logistics and communication with participants.
• Assist with marketing efforts by creating and distributing promotional materials.
• Monitor expenses, handle invoicing, and maintain office supplies.
• Attend board and committee meetings as required to record minutes.
• Support HR, sales, marketing, IT, and finance operations as needed.
• Other duties as needed.

QUALIFICATIONS:

• High school diploma required; associate or bachelor’s degree preferred.
• Minimum of two years of experience in office administration.
• Bilingual in English and Spanish required.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Teams) and Adobe Acrobat.
• Strong communication, organizational, and problem-solving skills.
• Detail-oriented with excellent time management abilities.
• Ability to maintain professionalism and confidentiality.

MANAGEMENT BUSINESS SOLUTIONS IS AN EQUAL OPPORTUNITY EMPLOYER