Executive Assistant - Weston/FL

Executive & Administrative Support Provide comprehensive administrative support to the LATAM President and designated leadership team members. Manage complex, high-volume calendars; proactively identify and resolve scheduling conflicts and prioritize meetings to ensure effective use of executive time. Coordinate complex domestic and international travel, including itineraries, agendas, transportation, lodging, and visas as required. Prepare, submit, and track expense reports in accordance with company policies. Plan, organize, and support leadership meetings, staff meetings, and functional reviews, including agenda preparation, materials coordination, logistics, attendance tracking, and follow-up actions. Organize and manage large internal meetings, town halls, and videoconferences. Maintain distribution lists, organizational charts, and key administrative records for leaders and teams. Serve as a primary point of contact for internal and external stakeholders, exercising tact, professionalism, and discretion. Support onboarding of new leaders and key team members. Complete special projects and ad hoc assignments as required. Coordinate office space needs, seating, conference rooms, and common areas. Manage office supplies, equipment, and related budgets; place and track orders as needed. Coordinate onsite and hybrid events, meetings, and leadership engagements held at the Weston location. Work Model : On site Bachelor's Degree required. 5+ years of experience providing executive-level administrative support in a corporate, preferably global or matrixed, environment. Bilingual in Spanish and English required. Desirable Portuguese knowledge. The ideal candidate will have high proficiency in one language and willingness to further develop the other. Demonstrated ability to handle highly confidential information with discretion and sound judgment. Exceptional organizational, administrative, and time-management skills. Strong written, verbal, and interpersonal communication skills. Proven ability to work independently, multitask, and prioritize in a fast-paced environment. High level of professionalism, customer orientation, and attention to detail. Ability to take initiative, anticipate needs, and drive projects to completion. Strong problem-solving and decision-making skills. Experience with budget tracking and vendor coordination. Proficiency with Microsoft Office tools (Word, PowerPoint, Excel, Teams, SharePoint), AI and other administrative systems and tools. Ability to build effective working relationships with peers, leaders, and cross-functional partners.