The Windfall is partnering with a Private Equity firm that is seeking to hire an Executive Assistant. This is working on the Real Estate team to support their new Global Head. This will be working at the Radnor, PA office where you will be joining a great team. The ideal candidate is organized, proactive and comfortable working in a fast paced environment with multiple priorities. You bring strong communication skills and a collaborative mindset. This company fosters an empathetic environment with an amazing training program. This role is working in the office Monday-Fridays from 9:00am-5:00pm with the flexibility for overtime whenever needed.
RESPONSIBILITIES
- Travel arrangements and logistics across time zones
- Maintain and update Executive's calendars
- Book and coordinate internal and external meetings
- Setup conference/video calls and with internal and external parties (make sure technology is working in conference room)
- Manage conference rooms for meetings
- Breakdown conference room after meetings
- Prepare material, update and edit presentations
- Print, bind and distribute presentations
- Arrange and coordinate internal/external conferences
- Coordinate with Portfolio Companies and Executives
- Handling of confidential information and materials
- Register and update contacts in internal databases
- Expense reporting
- Back-up other EAs
- Coordination of international meetings
- Assist with office-wide projects and events, as needed
REQUIREMENTS
- 5+ years of EA experience in finance, consultancy or tech
Experience and interest in;
- Travel and logistic coordination (domestic and international)
- Heavy calendar management
- Working with databases
- Work in an international environment
- Communicating with executives
- Experienced computer user: Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word
- Team-minded approach to tasks and projects
- Ability to multi-task and prioritize/re-prioritize as needed
- Service minded with a ”can do” attitude
- Focus on quality and a strong attention to detail
- Flexible style and the ability to seek solutions both independently and as part of a team
- Capable and driven to take initiatives
- Sound commercial judgment
- Strong communication skills
- Strong interpersonal skills (heavy coordination across business lines)
PACKAGE
$125-130,000 Base Salary
Discretionary Bonus Based on Individual & Firm Performance
100% Covered Benefits
4% 401k Match
iPhone & Laptop
Commuter & Wellness Benefits
#ZR
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