Executive Coordinator

The Executive Coordinator ensure executives can focus on strategic initiatives by handling a wide range of administrative, communication, and coordination tasks efficiently and with a high level of professionalism.

Responsibilities:

• Calendar and schedule management


• Coordinate logistics for meetings, including venue arrangements, catering, and technology set up


• Communication and correspondence on behalf of executives


• Meeting coordination


• Handle confidential and sensitive information with discretion and integrity


• Organize and maintain electronic and physical filing systems


• Compile data for reports and presentations


• Project assistance


• Office management


• Event planning


• Arrange travel plans, itineraries and agendas


• Expense management

 Required Qualifications:

• Associate degree in Business Administration, Management or a related field


• 5 years of experience in administrative support


• 2 years in a high-level executive support role


• Proficiency in the following Microsoft Office programs: Outlook, Word, Excel and PowerPoint.


• Excellent professional oral and written communication skills


• Proficiency in travel booking

 Preferred Qualifications:

• Bachelor’s degree in business administration, Management or a related field


• Skilled in Excel
  

Behavioral Traits for Success:

• Strong commitment to tasks being completed correctly and on time


• Communication is factual, polite, and professional


• Thrives in a structured environment


• Comfortable making decisions in area of expertise


• Communication style is factual and sincere


• Willingness to follow established policies, processes, and procedures


• Comfortable working at a somewhat faster-than-average pace

Working Environment:

• Typical office environment with climate control and sufficient lighting, ergonomic desk/chairs


• Corporate Office located St. Louis, MO


• 10% Travel


• Be able to sit/stand for long periods of time and lift up to 30 pounds

 Your Performance Will Be Measured On:

Your performance will be measured by your ability to achieve annual department objectives and corporate goals which include but are not limited to the following.

• Decision making, judgement, and execution


• Time management


• Communication (oral and written)


• Calendar management


• Document preparation


• Meeting coordination


• Event planning


• Confidentiality and discretion


• Process improvements


• Ability to anticipate executive needs and proactively address potential issues


• Stakeholder Feedback