Executive Director Assistant - Excellent Benefits Package

NCNM University (formerly the National College of Naprapathic Medicine), in Chicago, IL is looking for one assistant to our Executive Director to join our team. We are located on 3330 N Milwaukee. Our ideal candidate is attentive, motivated, and reliable.

Executive Assistants manage calendars, organize meetings, welcome visitors, accept phone calls, take messages and often take care of travel arrangements for executives. Although this role is similar to that of a secretary, administrative assistant or personal assistant, Executive Assistants may have more responsibilities and confidential duties because they work more closely with upper management.

The Executive Assistant handles clerical tasks and prioritizes correspondence, allowing executivesto focus on decision-making and higher-level responsibilities. They also serve as links between the executive and the rest of the staff, contribute to better organization and planning, and help leaders be more effective in their roles.

Executive Assistants are responsible for more than just administrative duties. They also typically filter and prioritize client visits or phone calls, manage the schedules of busy executives and communicate on behalf of the executive they support.

Other Responsibilities Include:

• Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf
• Maintaining comprehensive and accurate corporate records, documents and reports
• Performing minor accounting and bookkeeping duties
• Organizing meetings, including scheduling, sending reminders and organizing catering when necessary
• Answering incoming phone calls in a polite and professional manner and accurately taking messages
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters
• Coordinating travel arrangements (both domestic and international) and create trip itineraries
• Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects

Qualifications

• Time management and ability to meet deadlines
• 2-3 years of administrative assistant experience
• Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision making skills
• Ability to act as gatekeeper and escalate relevant information to executives as needed
• Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines).
• Ability to work effectively with minimal supervision
• Strong interpersonal skills
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail
• Familiarity with Microsoft Office Suite

We are looking forward to hearing from you.

NCNMU is committed to a diverse and multicultural workforce and encourages persons of color, LGBTQIA candidates and immigrants to apply for all openings.

Available shifts and compensation: We have available shifts all days of the week. Compensation is $17.00 - $20.00/hour.

About The NCNMU and NCNMU Health Clinic: NCNM University (formerly the National College of Naprapathic Medicine) and NCNMU Health in Chicago, IL is looking for individuals to join our strong team. We are located on 3330 N Milwaukee. Our ideal candidate is attentive, motivated, and reliable.NCNMU is recruiting a pool of highly motivated and qualified candidates to teach part time (and some full-time) courses for the Doctor of Naprapathy Program, Naprapathic Assistant Program, Pre-Naprapathy Program and more. Applications will be accepted on a continuous basis, however, we positions can be removed if adequately staffed. If you possess the aspiration to help others succeed, this is an opportunity for you to positively impact the community and lives of our students. NCNMU is a first-choice institution that offers exceptional educational opportunities to our students providing high-demand skills for professional and academic growth.Candidates may also seek career opportunities with our very own NCNMU Health Clinic as it is an extension of learning to our doctoral students and a pillar of healthcare in the communities we serve. Learn more about us at www.ncnmu.edu.

By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply.

Powered by Homebase. Free employee scheduling, time clock and hiring tools.