executive office administrator (Hybrid-Newport Beach, CA-U.S.)

Now Brewing  - executive office administrator, Newport Beach, CA! #tobeapartner

From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to others.

We are seeking a proactive and organized Office Manager to oversee the daily operations of our office and ensure a smooth and efficient working environment. The ideal candidate will be responsible for handling office logistics, supporting leadership when onsite, and coordinating leadership tours of retail markets. This role requires strong communication, attention to detail, and multitasking skills.

As an executive office administrator, you will…

Office Management:

• Oversee general office needs including maintaining office supplies, managing kitchen stocking, and ensuring the office is clean, organized, and fully operational.


• Coordinate with property management for any building-related issues, maintenance, or repairs.


• Manage office equipment and ensuring they are functioning properly.


• Maintain and organize the boardroom, ensuring it is fully equipped for meetings.

Leadership Support:

• Provide administrative support to leadership when onsite, including scheduling meetings, preparing materials, and assisting with special projects.


• Serve as a point of contact for leadership when they are in the office, ensuring their needs are met promptly.

Retail Market Tours:

• Coordinate and manage leadership tours of retail markets, including booking travel, accommodations, and transportation.


• Develop and manage detailed tour schedules to ensure efficiency and alignment with leadership priorities.


• Act as the main liaison between leadership and the market teams during tours, ensuring smooth communication and logistics.

We’d love to hear from people with:

•         Previous experience in office management or a similar administrative role is preferred.

•         Strong organizational skills with an ability to prioritize tasks and manage time effectively.

•         Excellent communication skills, both verbal and written.

•         Expert level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

•         Ability to work independently and in a team environment.

•         Strong attention to detail and problem-solving skills.

•         Ability to handle multiple tasks and maintain flexibility in a dynamic work environment.

Preferred Qualifications:

•         Experience in coordinating executive corporate travel and tours.

•         Familiarity with office equipment and basic IT troubleshooting.

•         A positive, proactive attitude with a focus on customer service and team support.

•         Progressive administrative experience. (10+ years) 

•         Providing support to C-Suite level executives (10+ years) 

•         Experience managing calendars and email on MS Outlook (10+ years) 

•         Project or event management (10+ years)  

•         Domestic and international travel arrangement (10+ years) 

This role offers an exciting opportunity to be part of a dynamic team while ensuring the office runs smoothly and supporting leadership as they travel and engage with retail markets.

As a Starbucks partner, you (and your family) will have access to medical, dental, vision, basic and supplemental life insurance, and other voluntary insurance benefits. Partners have access to short-term and long-term disability, paid parental leave, family expansion reimbursement, paid vacation from date of hire*, sick time (accrued at 1 hour for every 25 hours worked), eight paid holidays, and two personal days per year. Starbucks also offers eligible partners participation in a 401(k) retirement plan with employer match, a discounted company stock program (S.I.P.), Starbucks equity program (Bean Stock), incentivized emergency savings, and financial well-being tools.  Additionally, Starbucks offers 100% upfront tuition coverage for a first-time bachelor’s degree through Arizona State University’s online program via the Starbucks College Achievement Plan, student loan management resources, and access to other educational opportunities.  You will also have access to backup care and DACA reimbursement.   Starbucks will comply with any applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, and in accordance with its plans and policies. This list is subject to change depending on collective bargaining in locations where partners have a certified bargaining representative. For additional information regarding partner perks and more detailed information about benefits, go to starbucksbenefits.com. 

*If you are working in CA, CO, IL, LA, ME, MA, NE, ND or RI, you will accrue vacation up to a maximum of 120 hours (190 in CA) for roles below director and 200 hours (316 in CA) for roles at director or above.  For roles in other states, you will be granted vacation time starting at 120 hours annually for roles below director and 200 hours annually for roles director and above.

The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to job-related knowledge/skills, experience, geographical location, and internal equity.  At Starbucks, it is not typical for an individual to be hired at the high end of the range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate.

If you live in the greater Newport Beach area, we offer a flexible workplace that allows for hybrid work. Partners can work remotely up to two days per week.

Join us and inspire with every cup. Apply today!

Starbucks Coffee Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or protected veteran status, or any other characteristic protected by law. 

Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state and local ordinances.
 
Starbucks Coffee Company is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at [email protected] or 1(888) 611-2258.