Executive Operations Coordinator

Location: Hybrid (NYC)

About Anomaly

Anomaly Insights is the first AI-powered provider intelligence company built to close the knowledge gap that has fundamentally disadvantaged healthcare providers for decades. The healthcare payment system is governed by incentives, not rules - and payers have long held the data advantage that shapes how those incentives play out. Anomaly exists to change that. By analyzing billions of transactions in real time, the Anomaly platform decodes payer behavior at machine speed and precision, giving health systems, provider groups, and diagnostic laboratories the intelligence to go on offense with payers and change the terms of their financial relationships.

The work is technically serious, the mission runs all the way through the organization, and the problem being solved has consequences that extend well beyond revenue metrics: providers that cannot get paid cannot deliver care. Anomaly is backed by Sound Ventures, RRE Ventures, Madrona, and Redesign Health, and is building something that does not yet exist in the market. And we think we're pretty fun, too.

Overview

Anomaly is seeking a highly organized, proactive Executive Operations Coordinator to support our executive team and help create an exceptional employee experience. This role serves as a trusted partner to company leadership while overseeing key office operations, employee onboarding coordination, company events, and day-to-day administrative functions.

The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced startup environment. You anticipate needs before they arise, communicate clearly, and enjoy bringing order to complex schedules, competing priorities, and operational processes. This individual will play an important role in helping Anomaly scale while maintaining a collaborative and engaging workplace culture.

Key Responsibilities

• Executive Calendar & Meeting Management: Coordinate meetings, including prospects, customers, investors, advisors, and partner meetings for Anomaly’s executive team.

• Customer & External Stakeholder Coordination: Serve as a professional point of contact when coordinating with external stakeholders.

• Team Events: Coordinate and plan company off-sites, team gatherings, leadership meetings, and board meetings.

• Employee Onboarding: Coordinate new hire onboarding by partnering with HR, IT, and hiring managers to ensure employees have the equipment, system access, resources, and information needed to be productive and set up for success from day one.

• Office Management: Own the day-to-day operations of Anomaly's NYC office, coordinating vendors, supplies, workplace logistics, and employee experience initiatives to ensure the office runs smoothly and effectively.

• Special Projects: Support ad hoc operational initiatives and cross-functional projects, as needed.

Qualifications

• 3+ years of experience in an Executive Assistant, Office Manager, Operations Coordinator, or similar role

• Exceptional organizational and time-management skills

• Strong written and verbal communication skills

• Ability to manage multiple priorities and adapt quickly in a dynamic environment

• High level of discretion and professionalism when handling confidential information

• Strong attention to detail and follow-through

• Comfortable working independently with minimal oversight

• Proficiency with Google Workspace and modern collaboration tools

• Based in the New York City metro area and available to work from Anomaly's NYC office at least three days per week