Executive / Personal Assistant (Events & Special Projects)

Salary :

$70,000 - 90,000 yearly

Company : Van Wyck & Van Wyck

Job Type : Full Time

Charleston, Sc

Job Description - Executive / Personal Assistant (Events & Special Projects)

Executive / Personal Assistant (Events & Special Projects)

Van Wyck & Van Wyck is a highly regarded environmental design and event production firm headquartered in New York City. We produce bespoke celebrations ranging from stunning weddings on beaches and mountaintops to international destination experiences.

www.vanwyck.net

Workshop designs and produces engaging events that communicate a brand’s message. We build experiences that create compelling content, heighten brand loyalty, and influence purchase behavior.

www.workshopworldwide.com

Our two sister companies are distinguished by innovative designs and an unsurpassed level of service, with over 20 years of experience in the field. We are a dynamic, creative, and growth-oriented team with exceptionally high production values.

POSITION

Van Wyck & Van Wyck is seeking a highly organized and polished communicator for an Executive / Personal Assistant (Events & Special Projects) role. This role supports private events and works in close partnership with a founding principal of the company, Mimi van Wyck.

This is a dual-role position, with primary responsibility supporting event production and project coordination, alongside dedicated executive and personal support. The role requires comfort working 1:1 with a senior leader, managing shifting priorities, and operating independently in a non-traditional, home-office environment.

This role is not siloed. Responsibilities shift based on event timelines and executive priorities. While the role offers exposure and growth in both project management and executive support, success depends on exceptional written communication, strong judgment, discretion, and the ability to seamlessly balance multiple workstreams without constant oversight.

This role is based in our Charleston, South Carolina office and is approximately 60% project coordination and event production support, and 40% executive and personal assistance.

This is a full-time, exempt, in-office position with occasional travel (approximately once per month) to event sites. Hours vary based on event ramp-up, travel, and executive needs, and candidates should be comfortable with this reality.

RESPONSIBILITIES

This role reports directly to the principal and plays a critical role in both event execution and executive effectiveness. The Executive / Personal Assistant (Events & Special Projects) supports private events while ensuring the principal's priorities, communications, and logistics are managed with precision and discretion.

This role requires comfort handling both professional and personal matters with discretion and without rigid boundaries between responsibilities.

Responsibilities include, but are not limited to:

Executive & Personal Support

Manage complex domestic and international travel arrangements, including flights, accommodations, and documentation
Maintain and proactively manage the executive calendar, anticipating conflicts and shifting priorities
Draft, edit, and manage written communications on behalf of the principal
Track deadlines, follow-ups, and commitments across multiple workstreams
Review, code, and reconcile business and personal expenses
Support personal projects, home-hosted events, gifting, and special initiatives for clients, family, and staff

Project Management & Event Support

Support event production timelines, logistics, and deliverables
Attend client and vendor meetings; capture notes and distribute clear written summaries and action items
Liaise with vendors and external partners; conduct vendor research as needed
Track event-related expenses and invoices
Support on-site event execution and travel as required

Operational Support

Maintain organized digital and physical file systems within the home office
Build and maintain systems that ensure work moves forward efficiently
Anticipate needs, identify potential issues early, and take action without waiting for instruction
Handle sensitive information with discretion and sound judgment

REQUIRED QUALIFICATIONS/SKILLS

Candidates must work independently and demonstrate strong anticipatory skills. Required qualifications include:

Bachelor’s degree from an accredited four-year institution
Excellent written and verbal communication skills
1–3 years in executive, personal, or high-touch support roles
Exposure to events, hospitality, or production environments strongly preferred
Strong command of Microsoft Office Suite (Outlook, PowerPoint, Excel, Word); AutoCAD a plus
Comfortable working across both Mac and PC platforms

KEY COMPETENCIES

Polished, professional, and upbeat presence
Strong organizational skills and ability to manage multiple priorities simultaneously
Discretion, sound judgment, and high emotional intelligence
Highly detail-oriented with strong follow-through
Proactively anticipates needs and resolves issues before escalation
Adaptable and calm in a fast-paced, evolving environment
Service-oriented mindset with a strong sense of ownership

*Please do not stop by our office unannounced to inquire about the role. All communications will be handled by our Director of Talent in our NYC office.

Van Wyck & Van Wyck and Workshop are proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), transgender status or gender dysphoria, pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, unemployment status, familial status, caregiver or partnership status, or other protected status.

Original job Executive / Personal Assistant (Events & Special Projects) posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.

Share Job

Get your Resume Reviewed for Free

Similar Personal Assistant Jobs in the US

Get your Resume Reviewed for Free

Email address

Why are you reporting this job?

I think it’s a discriminatory or offensive

I think it’s fraudulent or a scam

I think it’s trying to sell something unrelated to the job / it’s asking for money

I think it contains incorrect or broken information

Other

All Job Ads are subject to GrabJobs’s Terms of Service. We allow users to flag postings that may be in violation of those terms. Job Ads may also be flagged by GrabJobs moderation team. However, no moderation system is perfect, and flagging a posting does not ensure that it will be removed.

Setup your job alert:

Frequency

By activating job alerts, I agree to GrabJobs Terms & Privacy Policy. I can unsubscribe to job alerts anytime. Skip

Executive / Personal Assistant (Events & Special Projects)

Job Description - Executive / Personal Assistant (Events & Special Projects)

Similar Personal Assistant Jobs in the US

Mobile Apps