Executive Personal Assistant - with Growth Opportunities

Overview:
We are seeking a highly organized and detail-oriented individual to join our MEDICAL PRACTICE as a Personal Assistant. As a Personal Assistant, you will provide administrative support to ensure the smooth operation of our business. This is a full-time position with opportunities for growth and development.

Hours: 9am-5pm

Will be traveling between two locations, one in GLEN ROCK and one in WEST ORANGE.

Responsibilities:

• Manage and maintain the executive's schedule, including arranging appointments, meetings, and travel arrangements
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail
• Prepare and edit documents, reports, and presentations
• Assist with event planning and coordination
• Perform general office duties such as filing, photocopying, and organizing documents
• Conduct research on various topics as assigned
• Provide excellent customer service to clients and visitors
• Maintain confidentiality of sensitive information
• Personal errands
• Be owner's right hand- know what he is thinking and take care of things immediately- manage him

Experience:

• Previous experience as a Personal Assistant or in a similar administrative role preferred
• Experience in a medical practice preferred
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Knowledge of DocuSign for electronic document signing
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Excellent written and verbal communication skills
• Attention to detail and accuracy in all work performed
• Familiarity with phone systems and office equipment

Job Type: Full-time

Salary: $24.00 - $28.00 per hour

Expected hours: 40 per week