Executive Secretary

Job Summary:
We are seeking a proactive and organized Personal Assistant to support director in managing daily schedules, communications, and administrative tasks. The ideal candidate is tech-savvy, detail-oriented, and able to work in a fast-paced environment while maintaining confidentiality and professionalism.

Key Responsibilities:

• Manage and coordinate executive calendars, including scheduling meetings and appointments


• Arrange and organize meetings, calls, and events


• Handle correspondence, emails, and communication on behalf of the executive


• Prepare reports, presentations, and meeting materials as required


• Coordinate travel arrangements and itineraries


• Maintain records, documents, and files in an organized manner


• Assist with day-to-day administrative tasks and follow-ups


• Support the executive in managing priorities and deadlines

Requirements:

• Bachelor’s degree completed


• Minimum 3 year of experience as a Personal Assistant, Executive Assistant, or Executive Secretary in a related role


• Familiarity with Microsoft Teams, AI tools, and current digital trends


• Strong organizational and time-management skills


• Excellent communication and interpersonal abilities


• Quick learner with a proactive and problem-solving mindset