Executive Secretary Administrative Assistant

Five Stones Research Corporation (5SRC) collecting resumes for upcoming proposal efforts supporting a Department of Defense customer in Alexandria, VA. We are seeking experienced professionals to join our established and growing Huntsville-headquartered team upon contract award.

Essential Functions

• Manage the day-to-day administrative affairs of the client.


• Draft and edit of correspondence and official issuances for internal and external distribution.


• Maintain a style guide that aligns with the NSF brand.


• Draft, review, and edit agency wide policies, memos, and other documents.


• Develop and document standard operating procedures.


• Maintain and organize document libraries.


• Accurately enter information into databases/tracking systems.


• Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets.


• Draft email responses and general correspondence on behalf of the client.

Required Education and Experience

• Degree in communications, public relations, marketing, data analytics, or a related field (preferred).


• Familiarity with federal communication requirements, including the "Plain Writing Act of 2010" and Section 508 compliance.


• Minimum 5 years of professional writing and editing experience, including at least 3 years' experience drafting a variety of office documents including but not limited to official memos, internal and external correspondence and policies.


• Minimum 5 years of experience in administrative coordination, project management, or a combination thereof and able to work at a fast pace with tight deadlines.


• Minimum of 5 years of experience entering information into databases/tracking systems and creating and formatting reports and presentations.


• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.


• Consistently communicate with a high degree of professionalism, diplomacy and tact.

What We Offer:

• 401(k) Matching


• Company Events


• Dental Insurance


• Employee Recognition Programs


• Health Insurance


• Life Insurance


• Paid Time Off


• Parental Leave


• Performance Incentives


• Student Loan Repayment


• Tuition Reimbursement


• Vision Insurance

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.