Executive Support Specialist

Are you an organized and proactive professional with a knack for supporting executive leadership? We are seeking a dedicated Executive Support Specialist to provide high-level administrative support for our executive team. This is an exciting opportunity to play a crucial role in our organization, ensuring smooth operations and effective communication.

Key Responsibilities:
- Manage our CRM (HubSpot) to keep client and project information up to date.
- Organize meetings, prepare agendas, and ensure all necessary materials are available for participants.
- Review previous action items and prepare the team for upcoming discussions.
- Analyze regional and segment meeting minutes for key action items, decisions, and issues; research additional information as needed and present summaries and proposed solutions to the leadership team.
- Bring unresolved or critical issues to the executive team’s attention for follow-up or resolution.
- Support the executive team with confidential matters, such as personnel issues or business strategies, employing a solutions-oriented approach.
- Act as a liaison with various departments, segments, and managers to ensure proper follow-through on issues and initiatives.
- Assist in progress on new service delivery initiatives.
- Answer incoming calls and provide support for sales and service inquiries.
- Collaborate with third-party partners to schedule calls, joint events, and develop joint content.
- Provide general administrative support to the executive team as needed.
- Plan and evaluate event opportunities to enhance our organizational presence.
- Undertake special projects and additional tasks as assigned.

- Proficiency in CRM software, preferably HubSpot.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to handle confidential matters with discretion.
- Problem-solving mindset and ability to work independently.

- This is a hybrid role, requiring 2 days in office, with the flexibility for more as needed.