Executive/Exec Assistant

Provide administrative support and problem-solving assistance to the vice president and/or division president. Demonstrate the company’s core values of respect, honesty, integrity, diversity, inclusion and safety. 

• Coordinate routine matters, meeting, and travel
• Provide administrative support to Leadership team
• Access confidential and sensitive information
• Patience, discretion, and good judgment are required in setting priorities, answering or directing correspondence, and in coordinator various meetings and conference calls
• Provide administrative support and problem-solving assistance to other Administrative Support Personnel
• Position maintains numerous daily, quarterly and annual reports as well as maintains records under various contracts
• Assist in the coordination of division activities as needed by the executive
• Authorize payment of departmental invoices and reconciles period department financial statement
• Develop a team concept with the executive in order to provide, as an extension of the executive, the leadership and direction necessary to exemplify the philosophy of that division office
• Ensure accurate, efficient processing and disposition of written correspondence, as well as verbal communications, directed to the executive their staff
• Ability to work cooperatively in high paced and sometimes stressful environment
• Ability to manage conflict in a reasonable, nonconfrontational and cooperative manner
• Ability to act with honesty and integrity regarding customer and business information
• Ability to follow directions and seek assistance when necessary to resolve customer and business issues
• Provide support and assistance through direct interaction with minors, individuals with special needs, and/or older adults
• Must be able to perform the essential functions of this position with or without reasonable accommodation

Minimum

• Highly organized and proficient at multi-tasking
• Proven ability to work in a fast-paced, high change environment
• Proven ability to maintain confidentiality of files, conversations and documents
• Strong oral and written communication skills
• 3 years of administrative experience
• Ability to maintain effectiveness when experiencing major changes in work tasks or the work environment, adjusting effectively to work within new work structures, processes, requirements, or cultures
• Proficient in Excel, Word, Lotus Notes, and Power Point with the ability to learn new computer skills
• Self-motivated, able to organize, prioritize, plan and meet deadlines
• Must be professional, dependable, possess positive attitude, good judgment, and be able to gain the support of others to get the job done

Desired 

• Knowledge of corporate policies and procedures, organizational levels and reporting relationships
• ASP experience within other departments